Senior Executive Scheduler & Special Projects Lead

University-of-Main; Orono (ME); On-site; USD 60,000 - 70,000; Full time

Job summary

The University of Maine is seeking an Executive Scheduler and Special Projects Assistant to manage the EVPAA and Provost's calendar, travel, and meeting coordination. This role supports the Deputy Provost and other senior academics, coordinating complex schedules and special projects with high discretion.

Typically required are an Associate’s Degree plus five+ years of senior administrative scheduling experience, with strong proficiency in G Suite, Microsoft Office, and Zoom.

Qualifications

• Typically has the type of training associated with an Associate’s Degree or equivalent combination of experience.
• Typically requires five or more years of progressively complex administrative and scheduling experience supporting senior management.

Responsibilities

• Manages EVPAA and Provost calendar and agendas, including calendar and travel management, meeting coordination and event arrangements.
• Records, tracks, and responds to incoming requests and supports special projects for EVPAA and Provost and deputies.
• Anticipates needs and delivers high quality results in coordination with the Senior Director of Academic Affairs Operations and Finance.

Skills

Scheduling

Calendar management

Multitasking

Education

Associate’s Degree or equivalent

Tools

G Suite

Google Calendar

Microsoft Office

Zoom

Job description

The University of Maine is seeking an Executive Scheduler and Special Projects Assistant to manage the EVPAA and Provost's calendar, travel, and meeting coordination. This role supports the Deputy Provost and other senior academics, coordinating complex schedules and special projects with high discretion.

Typically required are an Associate’s Degree plus five+ years of senior administrative scheduling experience, with strong proficiency in G Suite, Microsoft Office, and Zoom.