Provost Office Senior Executive Assistant & Calendar Lead

Harvard Central Administration (CADM) Talent Acquisition; Cambridge (MA); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision health ins

Retirement plans with university con

Wellbeing and mental health resources

Support for families and caregivers

Professional development opportunities

Commuter benefits

Job summary

Harvard University Central Administration (CADM) Talent Acquisition is seeking an experienced executive assistant to support the Provost. You will manage complex calendars, travel, budgeting, and events while liaising with deans, faculty, and staff across the university.

Requires seven years of senior-executive support experience and advanced Microsoft Office skills. The role offers a 35-hour week with some hybrid/work-location flexibility and comprehensive benefits.

Qualifications

• Seven (7) years of experience supporting senior leaders.
• Advanced proficiency with Microsoft Outlook, Word, and Excel.

Responsibilities

• Provide high-level support and perform complex administrative duties with the highest degree of judgment, confidentiality, and timeliness.
• Develop and maintain systems and processes for managing the Provost’s administrative needs.
• Exercise significant independent judgment in managing the Provost’s complex calendar including reviewing and researching requests for the Provost’s time and recommending alternatives as needed.
• Respond quickly and efficiently to scheduling requests and changes. Work collaboratively with colleagues across the University and outside the University to identify and resolve conflicts.
• Manage domestic and international travel arrangements for the Provost working with University Development and other partners.
• Manage all business expenses and reimbursements for the Provost.
• Manage and oversee logistics for small- and large-scale special events and assigned special projects for the Provost.
• Manage contacts and liaise with a broad range of internal and external constituents (e.g., deans, senior administrators, faculty, students, staff, alumni, external partners, etc.)
• Maintain a high level of professionalism and discretion in all institutional interaction while adjusting to changing priorities.
• Provide in-person support for the Provost, including greeting the Provost’s visitors and guests, producing meeting materials, and preparing conference rooms for meetings including ordering and coordinating catering.
• Provide back-up calendar support for the Deputy Provosts
• Perform other duties as assigned to ensure the smooth operation and responsiveness of the Provost’s Office.

Skills

Executive support

Calendar management

Travel arrangements

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Harvard University Central Administration (CADM) Talent Acquisition is seeking an experienced executive assistant to support the Provost. You will manage complex calendars, travel, budgeting, and events while liaising with deans, faculty, and staff across the university.

Requires seven years of senior-executive support experience and advanced Microsoft Office skills. The role offers a 35-hour week with some hybrid/work-location flexibility and comprehensive benefits.