Provost Office Program Manager & Special Assistant

State of New York - SUNY System Administration; City of Albany (NY); Hybrid; USD 70,000 - 80,000; Full time

Job summary

SUNY System Administration in Albany, NY, seeks a Program Manager and Special Assistant for the Office of the Provost to provide high-level executive support to the EVC and Provost. You will manage calendars, prepare materials, and handle confidential communications for strategic initiatives.

Responsibilities include coordinating meetings with senior leadership, planning travel, supporting Board activities, and overseeing operational processes within the Provost’s Office.

Qualifications

• Bachelor's degree in Business Administration, Public Administration, Communications, Higher Education Administration, or related field.
• Five years of progressively responsible experience supporting a senior executive in higher education, government, nonprofit, or corporate administration.
• Demonstrated experience managing executive calendars, preparing executive communications, coordinating complex meetings, and supporting senior leadership.
• Strong project management, organizational, and analytical skills.
• Exceptional written and verbal communication; ability to exercise discretion and manage multiple priorities.
• Proficiency with Microsoft Office Suite, collaboration platforms, and project management tools.

Responsibilities

• Serve as the principal executive support to the Executive Vice Chancellor, ensuring the effective daily operation of the Office of the Provost.
• Manage a highly complex executive calendar, prioritizing competing demands, coordinating meetings, and anticipating scheduling conflicts.
• Coordinate preparation of daily briefings, meeting materials, presentations, talking points, and background information for executive meetings.
• Draft, edit, proofread, and coordinate executive correspondence, reports, presentations, speeches, and other communications for the Executive Vice Chancellor.
• Track executive action items and strategic priorities, ensuring timely follow-up and completion.
• Coordinate meetings with SUNY leadership, campus leadership, and external partners; plan executive travel and reimbursements.

Skills

Calendar management

Executive support

Executive communication

Project management

Discretion & confidentiality

Microsoft Office

Education

Bachelor's degree in Business Administration, Public Administration, Communications, Higher Education Administration, or related field

Tools

Microsoft Office

Collaboration tools

Project management software

Job description

SUNY System Administration in Albany, NY, seeks a Program Manager and Special Assistant for the Office of the Provost to provide high-level executive support to the EVC and Provost. You will manage calendars, prepare materials, and handle confidential communications for strategic initiatives.

Responsibilities include coordinating meetings with senior leadership, planning travel, supporting Board activities, and overseeing operational processes within the Provost’s Office.