Executive Programs Manager & Special Assistant

DGS Office of External Affairs; City of Albany (NY); On-site; USD 95,000 - 125,000; Full time

Job summary

SUNY System Administration in Albany seeks a Program Manager and Special Assistant to support the Executive Vice Chancellor for Academic Affairs and Provost. The role coordinates calendars, meetings, travel, and communications, and handles administrative tasks for senior leadership.

You will liaise with internal and external stakeholders, manage office operations, and contribute to project delivery with strong organizational and analytical skills.

Qualifications

• Bachelor's degree in a related field.
• Five years of progressive experience supporting a senior executive in higher education, government, nonprofit, or corporate administration.
• Experience managing executive calendars, preparing executive communications, and coordinating complex meetings.

Responsibilities

• Manage executive operations, calendar coordination, communications and administrative tasks for senior leadership.
• Coordinate meetings and travel planning for executives and stakeholders.
• Oversee office management and stakeholder relations to support strategic priorities.

Skills

Executive support

Calendar management

Meeting coordination

Stakeholder relations

Travel planning

Office management

Project management

Organizational skills

Analytical skills

Written communication

Verbal communication

Microsoft Office

Collaboration platforms

Project management tools

Education

Bachelor's degree in Business Administration, Public Administration, Communications, Higher Education Administration, or related field

Tools

Microsoft Office Suite

Collaboration platforms

Project management tools

Job description

SUNY System Administration in Albany seeks a Program Manager and Special Assistant to support the Executive Vice Chancellor for Academic Affairs and Provost. The role coordinates calendars, meetings, travel, and communications, and handles administrative tasks for senior leadership.

You will liaise with internal and external stakeholders, manage office operations, and contribute to project delivery with strong organizational and analytical skills.