Executive Administrator: Governance & Board Support

Tacoma Housing; Tacoma (WA); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Healthcare benefits

Paid time off

WA State retirement plans

Wellness benefits

Career growth

Job summary

Tacoma Housing in Tacoma, Washington, seeks an Executive Administrator to provide high‑level administrative, governance, and executive support to the Executive Director and leadership team. You will manage complex calendars, meetings, travel, records, and board materials to ensure smooth operations.

The ideal candidate is a proactive self‑starter with at least 4 years supporting senior leaders, strong Microsoft Office skills, confidentiality, and discretion.

Qualifications

• High school diploma/GED required; Associate’s degree preferred.
• 4+ years supporting senior leaders, executives, boards, or high-level operations.

Responsibilities

• Provide comprehensive administrative support to Executive Director and leadership team.
• Manage complex calendars, schedules, and priorities; coordinate meetings, events, and travel.
• Serve as Clerk to the Board by organizing meetings and preparing materials.
• Support Legal Services by maintaining records and coordinating with outside counsel.
• Draft, edit, and format correspondence, reports, and presentations.
• Maintain electronic and paper filing systems and compliance workflows.
• Provide technology coordination and basic IT support for executives.
• Coordinate logistics for agency events, trainings, and projects.
• Monitor inquiries and ensure timely, professional communication with residents, partners, officials, funders, vendors.

Skills

Calendar management

Executive support

Microsoft Office

Technology coordination

Communication

Education

High school diploma/GED

Associate’s degree preferred

Tools

Microsoft Office

Business systems

Job description

Tacoma Housing in Tacoma, Washington, seeks an Executive Administrator to provide high‑level administrative, governance, and executive support to the Executive Director and leadership team. You will manage complex calendars, meetings, travel, records, and board materials to ensure smooth operations.

The ideal candidate is a proactive self‑starter with at least 4 years supporting senior leaders, strong Microsoft Office skills, confidentiality, and discretion.