Executive Assistant

Owen Companies; Vancouver (WA); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Owen Companies is seeking an Executive Assistant to provide high-level administrative support to the Executive Leadership Team. This role will involve coordinating travel, managing executive calendars, and organizing meetings. The ideal candidate will thrive in a fast-paced environment with strong organizational, communication, and discretion skills.

Key responsibilities include handling sensitive information, preparing detailed itineraries, and managing multiple priorities simultaneously. Join us to contribute effectively in a crucial support role!

Qualifications

• 3+ years of executive administrative support experience, preferably supporting senior leadership.
• Strong experience in coordinating complex travel arrangements.
• High level of professionalism and discretion.

Responsibilities

• Coordinate travel for the Executive Leadership Team.
• Manage executive calendars and scheduling.
• Organize Board of Directors and executive meetings.

Skills

Executive administrative support

Travel coordination

Organizational skills

Communication skills

Microsoft Office Suite

Tools

Microsoft Outlook

Microsoft Teams

PowerPoint

Job description

Job Details

Job Location: Remote - Vancouver, WA 98684
Position Type: Full Time
Job Shift: Day

Position Summary

The Executive Assistant provides high-level administrative and operational support to the Executive Leadership Team (ELT), ensuring seamless coordination of executive priorities, communications, travel, meetings, and strategic initiatives. This role serves as a trusted partner to senior leadership and requires exceptional professionalism, discretion, organization, and judgment in handling highly confidential business and personnel matters.

The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and effectively manages competing priorities while maintaining a high level of accuracy and responsiveness.

Key Responsibilities

• Coordinate travel arrangements for the Executive Leadership Team, including flights, hotels, ground transportation, itineraries, meeting schedules, and travel changes
• Manage executive calendars and scheduling across multiple time zones, balancing shifting priorities and business demands
• Organize and coordinate Board of Directors meetings, executive meetings, leadership offsites, and company events, including logistics, meeting materials, agendas, catering, and venue coordination
• Prepare detailed travel itineraries, executive schedules, and meeting coordination documents to support efficient executive operations
• Handle sensitive and confidential business information with the highest level of discretion and professionalism
• Coordinate expenses, invoices, travel reconciliations, and administrative documentation for executive leadership
• Assist with special projects, executive initiatives, and cross-functional coordination as needed
• Build strong working relationships across departments, vendors, partners, and external stakeholders to support executive operations

Qualifications / Experience

• 3+ years of executive administrative support experience, preferably supporting senior leadership or executive teams
• Strong experience coordinating complex travel and executive logistics
• Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously
• High level of professionalism, discretion, and confidentiality
• Excellent written and verbal communication skills
• Advanced proficiency in Microsoft Office Suite, Outlook, Teams, PowerPoint, and travel/calendar management tools
• Ability to work independently, anticipate needs, and adapt quickly in a fast-paced environment
• Experience supporting executive meetings, leadership events, and Board of Directors activities preferred