Senior Executive Scheduler & Correspondence Specialist

Hrstalentsolutions; Colorado Springs (CO); On-site; USD 40,000 - 50,000; Full time

Job summary

Hrstalentsolutions is seeking an Executive Calendar and Correspondence Assistant in a full-time, in-person role in the United States. The position focuses on coordinating a senior leader's schedule, drafting routine messages, and ensuring timely follow-through with colleagues requiring information.

The role emphasizes clear writing, privacy, and the ability to manage multiple priorities without disclosing decisions prematurely, with a focus on keeping calendars accurate and up-to-date.

Qualifications

• Experience supporting a busy office or coordinating schedules.
• Strong writing and calendar habits from the start.
• Ability to keep private information confidential and private.

Responsibilities

• Maintain the calendar and identify conflicting or incomplete invitations.
• Prepare agendas or collect meeting materials from responsible colleagues.
• Confirm rooms, participants, and practical details for scheduled discussions.
• Draft straightforward replies from approved information.
• Track follow-up items assigned after a meeting.
• Keep contact information and relevant files organized.
• Flag a request that needs the leader's decision or a priority call.
• Send an accurate update when a commitment is changed.

Skills

Calendar management

Meeting coordination

Written correspondence

Drafting emails

Discretion

Job description

Hrstalentsolutions is seeking an Executive Calendar and Correspondence Assistant in a full-time, in-person role in the United States. The position focuses on coordinating a senior leader's schedule, drafting routine messages, and ensuring timely follow-through with colleagues requiring information.

The role emphasizes clear writing, privacy, and the ability to manage multiple priorities without disclosing decisions prematurely, with a focus on keeping calendars accurate and up-to-date.