Executive Calendar & Communications Specialist

HRS Talent Solutions; Colorado Springs (CO); On-site; USD 41,000 - 49,000; Full time

Job summary

HRS Talent Solutions is seeking an Executive Calendar and Correspondence Assistant to support a senior leader. The role emphasizes calendar maintenance, drafting routine messages, and ensuring timely follow-through with colleagues.

You will balance multiple priorities while preserving confidentiality and precision in communications. The position is full-time and in person, with hourly pay ranging from $29.50 to $35.50.

Qualifications

• Experience supporting a busy office with confidential correspondence.
• Strong written communication and calendar management skills.
• Ability to manage multiple priorities with discretion.

Responsibilities

• Maintain the calendar and identify conflicting or incomplete invitations.
• Prepare agendas or collect meeting materials from responsible colleagues.
• Confirm rooms, participants, and practical details for scheduled discussions.
• Draft straightforward replies from approved information.
• Track follow-up items assigned after a meeting.
• Keep contact information and relevant files organized.
• Flag a request that needs the leader's decision or a priority call.
• Send an accurate update when a commitment is changed.

Skills

Calendar management

Meeting coordination

Professional writing

Discretion

Job description

HRS Talent Solutions is seeking an Executive Calendar and Correspondence Assistant to support a senior leader. The role emphasizes calendar maintenance, drafting routine messages, and ensuring timely follow-through with colleagues.

You will balance multiple priorities while preserving confidentiality and precision in communications. The position is full-time and in person, with hourly pay ranging from $29.50 to $35.50.