Senior Executive Project Coordinator

Würth Industry USA; Greenwood (AL); On-site; USD 55,000 - 80,000; Full time

Benefits offered by this job

Maternity/Paternity leave after 1 year

Health benefits (medical, vision, etc)

401(k)

Paid Time Off

10 paid holidays

Tuition Reimbursement after 1 year

Job summary

Würth Industry North America is seeking an Executive Project Coordinator to provide administrative and operational support to the EVP, managing schedules, travel, and meeting logistics, ensuring smooth day-to-day operations. This role partners with leaders across the organization and coordinates with colleagues from the German parent company.

The ideal candidate will be highly organized, discreet, and comfortable managing multiple priorities while maintaining professionalism.

Qualifications

• 5–10+ years of administrative, executive support, or business coordination experience (VP/SVP/C-Suite leaders)
• Exceptional organizational skills and the ability to manage multiple priorities
• Strong Microsoft Office Suite skills, especially Outlook and PowerPoint
• Experience coordinating meetings, calendars, and travel arrangements
• Professional communication with internal leaders, external visitors, and international colleagues
• High level of discretion and attention to detail
• German language skills are not required but a plus given interaction with the German parent organization

Responsibilities

• Manage the EVP’s calendar, schedule meetings, coordinate priorities, and resolve scheduling conflicts.
• Monitor and organize incoming communications, draft responses when appropriate, and track follow-ups.
• Help track key deadlines, deliverables, and leadership commitments.
• Arrange domestic and international travel including flights, hotels, ground transportation, and itineraries.
• Prepare and submit expense reports for the EVP in accordance with company policy.
• Review and approve expense reports for EVP direct reports, ensuring alignment with expense guidelines.
• Coordinate logistics for internal meetings and external customer visits.
• Prepare meeting rooms and ensure professional setups for presentations and discussions.
• Arrange catering, refreshments, and meeting support as needed.
• Assist with coordination of visits from customers and international leadership, including colleagues from the German parent organization.
• Support preparation of presentations, reports, and leadership materials; create polished PowerPoint visuals and executive briefing documents.
• Provide administrative support for projects, meetings, and leadership initiatives; maintain confidentiality

Skills

Organizational skills

MS Office (Outlook, PowerPoint)

Communication skills

Discretion

Travel coordination

Education

Bachelor’s degree in Business Administration or Communications

Tools

Microsoft Office

Job description

Würth Industry North America is seeking an Executive Project Coordinator to provide administrative and operational support to the EVP, managing schedules, travel, and meeting logistics, ensuring smooth day-to-day operations. This role partners with leaders across the organization and coordinates with colleagues from the German parent company.

The ideal candidate will be highly organized, discreet, and comfortable managing multiple priorities while maintaining professionalism.