Executive Admin & Global Events Planner

Werfenlife SA.; Bedford (MA); On-site; USD 100,000 - 130,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k plan with employer match

Paid vacation

Paid sick leave

Commission plan

Performance-based bonus

Job summary

Werfen seeks a Department Administrator and Events Planner to support two VPs in WW Marketing & Service, coordinating calendars, travel, and department initiatives. The role will plan local and global team meetings and events, manage communications, vendor contracts, and training programs, while ensuring ethics and regulatory compliance.

The candidate will oversee onboarding, PO and asset inventories, and provide on-site event support, with English fluency and 5+ years of executive-level admin

Qualifications

• Education: Bachelor's Degree preferred (Liberal Arts or Business focus).
• Minimum 5 years experience providing executive level administrative support.
• Minimum 5 years experience coordinating and managing large meetings and events.
• Experience managing projects of varying scope and size with problem-solving and resource engagement.
• Experience managing capital budgets.
• Language: Fluency in English required.

Responsibilities

• Perform standard, advanced and confidential administrative duties for two Vice Presidents, WW Marketing & Service.
• Finalize and circulate internal department communications such as Marketing Information and Service Information.
• Manage purchase orders and maintain Finance Asset and Computer Asset inventory.
• Organize onboarding of new hires.
• Maintain department contracts, vendor agreements, and third-party service provider agreements.
• Maintain and update the department training program.
• Ensure compliance of marketing processes with Company Code of Ethics and Laws.
• Manage office and cube assignments and related expansions/new hire requirements.
• Coordinate local and global department events: logistics, venue planning, attendee registration, materials support.
• Provide travel assistance to department members for select events.

Skills

Executive support

Meeting & events planning

Vendor management

Budget management

Confidentiality

MS Office

Communication

Cross-functional collaboration

Education

Bachelor's Degree

Tools

Microsoft Excel

PowerPoint

Word

Job description

Werfen seeks a Department Administrator and Events Planner to support two VPs in WW Marketing & Service, coordinating calendars, travel, and department initiatives. The role will plan local and global team meetings and events, manage communications, vendor contracts, and training programs, while ensuring ethics and regulatory compliance.

The candidate will oversee onboarding, PO and asset inventories, and provide on-site event support, with English fluency and 5+ years of executive-level admin