Senior Executive Operations Specialist: Onboarding & Admin

Analytic Services Inc; Virginia (MN); On-site; USD 119,000 - 173,000; Full time

Job summary

ANSER is seeking a Senior Executive Operations Specialist to provide direct onboarding support to the Office of the Secretary of War (OSW). The role focuses on improving operational efficiency, coordinating security paperwork, and managing calendar and travel tasks for senior DoW personnel.

Ideal candidates possess a Top Secret/SI clearance, advanced degree, and extensive experience in government operations, documentation control, and interagency coordination.

Qualifications

• Active Top Secret clearance with the ability to obtain TS/SCI.
• Master’s degree and 12+ years of professional experience; or a bachelor’s degree and 17+ years; or 19+ years of professional experience in lieu of a degree.
• 4+ years of experience developing professional and analytic deliverables and providing insights in support of technical, managerial, procedural, and project-related activities.
• 4+ years of experience supporting the onboarding and offboarding of civilian, senior civilian, and military personnel, including CAC and NIPR account requests and routing security clearance and ethics documentation.

Responsibilities

• Support onboarding and integration activities for DoW personnel, ensuring required steps and documentation are completed accurately and on time.
• Provide administrative support to office leadership, including scheduling, calendar management, meeting coordination, and routine correspondence.
• Support office operations through document preparation, data entry, records management, and review of materials for accuracy and compliance.
• Coordinate personnel actions, including security paperwork, CAC and NIPR account requests, onboarding and offboarding checklists, ethics documentation, and related administrative requirements.
• Assist with travel coordination in the Defense Travel System (DTS), including monitoring changes and preparing required information.
• Support daily office operations, including supply requests, IT ticket submissions, equipment tracking, mail and package handling, and SharePoint updates.
• Maintain records in accordance with established DoW and federal policies and procedures.
• Communicate professionally with internal staff and external stakeholders through written correspondence, email, and in-person engagement.
• Support special projects and other mission-related activities as assigned.

Skills

Onboarding coordination

Administrative support

Records management

Security clearance coordination

Education

Master’s degree

Bachelor’s degree + 17+ years experience

Tools

Defense Travel System (DTS)

CAC & NIPR account management

Job description

ANSER is seeking a Senior Executive Operations Specialist to provide direct onboarding support to the Office of the Secretary of War (OSW). The role focuses on improving operational efficiency, coordinating security paperwork, and managing calendar and travel tasks for senior DoW personnel.

Ideal candidates possess a Top Secret/SI clearance, advanced degree, and extensive experience in government operations, documentation control, and interagency coordination.