Senior Executive Operations Coordinator

Carnegie-Mellon-University; Pittsburgh (Allegheny County); On-site; USD 34,000 - 55,000; Full time

Benefits offered by this job

Tuition benefits

Paid time off

Retirement plan

Bus pass

Family Concierge

Fitness center

Job summary

Carnegie Mellon University in Pittsburgh, PA seeks a Senior Administrative Coordinator to join the President's Office, blending executive support, facilities coordination, and strategic project work in a fast-paced environment.

You will manage front desk operations, travel and calendar planning, expense processing, and confidential communications while liaising with internal offices and external stakeholders to ensure seamless operations across the University.

Qualifications

• High School Education or GED; Associate's or Bachelor's Degree is preferred.
• A minimum of five (5) years of relatable work in an administrative support capacity.
• Experience working and supporting executive leadership is highly preferred.
• Experience working in fast-paced and changing environments.
• Willingness to work on a diverse cross-section of tasks to support the administrative operations of the President's office is a must.
• A combination of education and meaningful experience from which comparable knowledge is proven may be considered.

Responsibilities

• Front desk and facilities management: oversee operations for five executive conference rooms, including scheduling, access management, maintenance, and routine servicing.
• Office and inventory logistics: manage supply chain operations for the President's Office and shared floor spaces, directing inventory tracking, procurement, and vendor communications.
• Financial processing: prepare, verify, and process executive expense reports and vendor invoices in compliance with university policy.
• Confidentiality and compliance: maintain absolute discretion regarding sensitive university and administrative matters; provide operational backup for team members as required.
• Key liaison: act as the primary point of contact for internal institutional partners and external stakeholders.
• Executive guest experience: oversee front-desk operations; welcome, screen, and manage executive-level guests and dignitaries.
• Administrative support: calendar management, travel arrangements, meeting agendas, and minute-taking.
• Project coordination and events: assist in planning and executing special projects and strategic initiatives.

Skills

Executive support

Calendar management

Travel arrangements

Minute-taking

Front desk operations

Education

Bachelor's degree preferred

Tools

MS Office Suite

Job description

Carnegie Mellon University in Pittsburgh, PA seeks a Senior Administrative Coordinator to join the President's Office, blending executive support, facilities coordination, and strategic project work in a fast-paced environment.

You will manage front desk operations, travel and calendar planning, expense processing, and confidential communications while liaising with internal offices and external stakeholders to ensure seamless operations across the University.