AI-Savvy Executive Assistant, University Advancement

Carnegie Mellon University; Pittsburgh (Allegheny County); On-site; USD 30,000 - 47,000; Full time

Benefits offered by this job

Benefits package

Tuition benefits

PTO

Job summary

Carnegie Mellon University is seeking an Executive Assistant to support the Senior Associate Vice President for University Advancement. The role demands expert calendar management, event coordination, and a proactive, tech-enabled approach to streamline administrative processes.

You will collaborate with internal teams and external partners, manage expense workflows, and assist with budget reviews while maintaining high integrity and confidentiality in a dynamic, innovative university setting in

Qualifications

• Requires strong organization and planning abilities.
• Excellent communication and attention to detail.
• Ability to adapt to changing priorities and deadlines.
• Experience supporting senior leaders in fast-paced environments.

Responsibilities

• Provide executive administrative support, including complex calendar management, calls, visits, and travel coordination.
• Organize events and meetings, handling agendas and logistics.
• Plan and execute special events and speaker sessions with logistics and materials.
• Act as liaison with departments and external partners.
• Process expense reports, invoices, and purchasing
• Review monthly budget statements and reconcile discrepancies.
• Troubleshoot policy questions and support process improvements.
• Perform other duties as assigned.

Skills

Calendar management

Organization

Communication

Detail orientation

Adaptability

Education

Associate’s degree

Bachelor’s degree preferred

Tools

Zoom

Microsoft Office

AI platforms (ChatGPT, Copilot, Gemini)

Job description

Carnegie Mellon University is seeking an Executive Assistant to support the Senior Associate Vice President for University Advancement. The role demands expert calendar management, event coordination, and a proactive, tech-enabled approach to streamline administrative processes.

You will collaborate with internal teams and external partners, manage expense workflows, and assist with budget reviews while maintaining high integrity and confidentiality in a dynamic, innovative university setting in