Executive Admin & Facilities Operations Lead

Carnegie Mellon University; Pittsburgh (Allegheny County); On-site; USD 30,000 - 47,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Employer retirement contributions

Tuition benefits

Paid time off and holidays

Free Pittsburgh Regional Transit bus 2

Family Concierge support

Fitness center access

Job summary

Carnegie Mellon University in Pittsburgh seeks a Senior Administrative Coordinator to deliver high-level executive support for the President's Office. The role combines calendar management, travel planning, venue coordination, and cross‑functional project support in a fast-paced environment.

You will liaise with internal partners and external stakeholders, manage confidential information, prepare documents, and support strategic initiatives with a focus on operational excellence.

Qualifications

• Minimum five years of relatable administrative support experience.
• Experience in fast-paced, changing environments.
• Willingness to handle diverse tasks to support the President's office.

Responsibilities

• Oversee operations for executive conference rooms, scheduling and access management.
• Manage supply chain, procurement, and vendor communications for President’s Office.
• Prepare, verify, and process executive expense reports and vendor invoices.
• Maintain discretion with sensitive university matters and provide backup support.
• Primary liaison for internal and external stakeholders and executives.
• Oversee front-desk operations and manage executive-level guests.

Skills

Administrative support

Calendar management

Travel arrangements

Stakeholder liaison

Document preparation

Education

High School Education or GED

Bachelor's Degree preferred

Job description

Carnegie Mellon University in Pittsburgh seeks a Senior Administrative Coordinator to deliver high-level executive support for the President's Office. The role combines calendar management, travel planning, venue coordination, and cross‑functional project support in a fast-paced environment.

You will liaise with internal partners and external stakeholders, manage confidential information, prepare documents, and support strategic initiatives with a focus on operational excellence.