Senior Administrative Coordinator: Faculty Affairs & Office Ops

The University of Pittsburgh; Pittsburgh (Allegheny County); On-site; USD 28,000 - 35,000; Full time

Job summary

The University of Pittsburgh is seeking a Senior Administrative Coordinator to provide comprehensive office management and administrative support to senior leadership in the Dean's Office. This role includes front desk duties, mailings, and handling IT and facilities requests.

Responsibilities encompass managing Associate Deans' calendars, processing faculty actions, and coordinating events and committees for Faculty Affairs, including space booking, meetings, and proposals.

Qualifications

• Associate's Degree (or equivalent) required.
• Minimum 5 years of administrative/office support experience.
• Proficient in Microsoft Word and calendar management.
• Ability to coordinate events and handle faculty-related processing.

Responsibilities

• Provide comprehensive office management and administrative support to senior leadership in the Dean's Office.
• Greet and direct guests, manage front desk operations, and handle mailings.
• Oversee calendars for Associate Deans and coordinate events and committees for Faculty Affairs.
• Process faculty actions including appointments, letters, and sabbatical documentation.

Skills

Microsoft Word

Education

Associate's degree

Tools

IT help tickets

Facilities requests

Job description

The University of Pittsburgh is seeking a Senior Administrative Coordinator to provide comprehensive office management and administrative support to senior leadership in the Dean's Office. This role includes front desk duties, mailings, and handling IT and facilities requests.

Responsibilities encompass managing Associate Deans' calendars, processing faculty actions, and coordinating events and committees for Faculty Affairs, including space booking, meetings, and proposals.