Senior Administrative & Operations Coordinator

Carnegie Mellon University; Pittsburgh (Allegheny County); Hybrid; USD 28,000 - 44,000; Full time

Benefits offered by this job

Tuition benefits

Paid time off

Pittsburgh bus pass

Family Concierge support

Job summary

Carnegie Mellon University’s Tepper School of Business seeks an experienced administrative coordinator to provide advanced support to the business manager, director, or department head, handling Workday transactions, payroll paperwork, and complex clerical tasks.

Key duties include managing meetings, coordinating with Finance, HR, and budget teams, monitoring procurement and expenses, onboarding new staff, and guiding staff on policies.

Qualifications

• Experience processing personnel, payroll, financial, or administrative transactions within an enterprise system such as Workday.
• Experience with purchasing, accounts payable, expense reimbursement, and budget monitoring activities.
• Experience using financial systems such as Oracle.
• Strong attention to detail and ability to maintain accurate records.
• Excellent organizational, communication, and customer service skills.
• Ability to interpret and apply policies, procedures, and guidelines with accuracy and consistency.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Responsibilities

• Process Workday transactions for student job appointments, changes, and terminations.
• Create, track, review, and monitor purchase orders in accordance with University policies.
• Review invoices for accuracy and facilitate timely payment processing.
• Coordinate with vendors and University departments to resolve purchasing issues.
• Assist with recruitment activities, onboarding, and staff training.
• Provide information and guidance regarding departmental policies and procedures.

Skills

Workday transactions

Purchasing & AP

Expense reimbursement

Oracle financials

Attention to detail

Organization & communication

Education

High school diploma or GED

3-5 years administrative support experience

Tools

Workday

Oracle

Job description

Carnegie Mellon University’s Tepper School of Business seeks an experienced administrative coordinator to provide advanced support to the business manager, director, or department head, handling Workday transactions, payroll paperwork, and complex clerical tasks.

Key duties include managing meetings, coordinating with Finance, HR, and budget teams, monitoring procurement and expenses, onboarding new staff, and guiding staff on policies.