Senior Executive Office & Travel Coordinator

PCI Technology & Mission Solutions Sector; Washington (District of Columbia); On-site; USD 70,000 - 95,000; Full time

Job summary

PCI Federal (PCIF) seeks an Office Management Specialist IV to provide senior-level secretarial and staff support on-site in Washington, DC. The role encompasses scheduling, travel planning, briefing preparation, and liaison work for the Assistant Secretary and other senior officials.

Applicants should have 3–5 years of experience in executive support, strong MS Office and State Department systems skills, and a proactive, client-oriented approach to priorities and diplomacy.

Qualifications

• U.S. citizen with ability to obtain security clearance.
• Three to five years’ experience as Office Management Specialist or executive assistant for senior officials.
• Expert in Microsoft Office tools, particularly Outlook, Word, Excel and SharePoint.
• Experience with State Department applications including ILMS, MyServices, StateChat and e2.

Responsibilities

• Manage scheduling and calendar coordination for senior officials.
• Arrange complex travel and prepare related vouchers and itineraries.
• Prepare briefing papers, correspondence, and memoranda for senior officials.
• Liaise between senior officials and staff to ensure informed, timely communication.
• Draft and transcribe notes from meetings and maintain office files.

Skills

Secretarial expertise

Executive support

Oral and written communication

Multitasking

Customer service

Education

Bachelor’s degree preferred

Tools

Microsoft Outlook

Outlook calendar management

Word

Excel

SharePoint

ILMS

MyServices

StateChat

e2

Job description

PCI Federal (PCIF) seeks an Office Management Specialist IV to provide senior-level secretarial and staff support on-site in Washington, DC. The role encompasses scheduling, travel planning, briefing preparation, and liaison work for the Assistant Secretary and other senior officials.

Applicants should have 3–5 years of experience in executive support, strong MS Office and State Department systems skills, and a proactive, client-oriented approach to priorities and diplomacy.