Senior Executive Office Specialist

Madison County Commission; Huntsville (AL); On-site; USD 52,000 - 70,000; Full time

Job summary

Madison County Commission is seeking an Executive Administrative Assistant to provide high-level administrative and operational support to the Chairman’s Office in Huntsville, AL. You will manage the Chairman’s calendar, prepare correspondence, and maintain briefing materials, while handling public inquiries and coordinating office operations.

The role requires professionalism, discretion, independent judgment, and the ability to multitask in a fast-paced governmental environment.

Qualifications

• Bachelor’s degree and 5+ years of executive administrative support experience.
• Public sector/governmental experience preferred.
• Ability to handle confidential information and exercise discretion.
• Strong written and verbal communication skills.
• Proficiency with Outlook calendar management and related software.
• Ability to work independently and as part of a team.

Responsibilities

• Provide high-level administrative and operational support to the Chairman’s Office.
• Coordinate administrative functions, scheduling, communications, and office management.
• Maintain and coordinate the Chairman’s executive calendar including meetings and events.
• Prepare official correspondence and review briefing materials for the Chairman’s Office.
• Serve as a point of contact for constituents and the public; route inquiries as needed.
• Assist with office operations such as mail handling, filing, and records management.

Skills

Microsoft Office

Outlook

Communication skills

Discretion

Organizational skills

Teamwork

Education

Bachelor’s degree

5 years experience

Job description

Madison County Commission is seeking an Executive Administrative Assistant to provide high-level administrative and operational support to the Chairman’s Office in Huntsville, AL. You will manage the Chairman’s calendar, prepare correspondence, and maintain briefing materials, while handling public inquiries and coordinating office operations.

The role requires professionalism, discretion, independent judgment, and the ability to multitask in a fast-paced governmental environment.