Administrative Office Personnel (SR level)

ADP; Huntsville (AL); On-site; USD 50,000 - 75,000; Full time

Job summary

ADP Huntsville, AL is seeking a seasoned administrative professional to provide high‑level support to department heads and senior supervisors, ensuring smooth daily operations. You will manage complex calendars and inboxes, draft reports and presentations, maintain confidential records, and coordinate travel and special projects.

The ideal candidate holds an associate or bachelor’s degree (or equivalent) and has 4–10 years of executive support experience, with advanced Microsoft Office skills

Qualifications

• Associate or bachelor's degree, or equivalent combination of training, experience, and education.
• 4–10 years of professional administrative or executive support experience.
• Advanced Microsoft Office skills and strong discretion in communications.

Responsibilities

• Serve as primary administrative contact for a department or division.
• Draft correspondence and prepare reports, presentations, meeting materials, and summaries.
• Maintain confidential physical and electronic records and databases.
• Manage complex executive calendars and inboxes and resolve scheduling conflicts.
• Coordinate special projects, track administrative budgets, and arrange events and travel.
• Anticipate administrative needs and work independently across multiple priorities.

Skills

Administrative support

Calendar management

Communication skills

Strategic scheduling

Education

Associate degree

Bachelor's degree

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Regular Huntsville, AL, US

Position summary: Manage complex office activities and provide high-level administrative support to department heads and senior supervisors.

Responsibilities

• Serve as a primary administrative contact for a department or division.
• Draft correspondence and prepare reports, presentations, meeting materials, and summaries.
• Maintain confidential physical and electronic records and databases.
• Manage complex executive calendars and inboxes and resolve scheduling conflicts.
• Coordinate special projects, track administrative budgets, and arrange events and travel.
• Anticipate administrative needs and work independently across multiple priorities.

Minimum qualifications: Associate or bachelor’s degree, or a suitable combination of specialized training, experience, and education;4–10 years of professional administrative or executive support experience; advanced Microsoft Office skills; strong judgment, discretion, and professional communication.