Administrative Assistant II: Dept Operations & Records

Madison County Commission; Huntsville (AL); On-site; USD 38,000 - 54,000; Full time

Job summary

The Madison County Commission seeks an Administrative Assistant II to provide administrative and clerical support within the assigned department in Huntsville, Alabama. Responsibilities include handling correspondence, maintaining personnel files, preparing forms, scheduling meetings, proofreading documents, and assisting with office operations.

Applicants should have strong computer skills, experience with Windows and Microsoft Office, and the ability to work independently and under pressure.

Qualifications

• One year of college or equivalent.
• Three to five years clerical/administrative experience.
• Office management/administration experience preferred.

Responsibilities

• Provide administrative services to Department Head and supervision, including mail, phone calls, filing and activity updates.
• Provide secretarial support: prepare/maintain personnel files and time sheets; update/create forms.
• Type, word process, copy, distribute, and fax documents; create file records and systems (spreadsheets, general files, mail lists, MS documents).
• Proofread and generate documents; participate in meetings and events.
• Perform other duties as required.

Skills

Typing 40 wpm

Microsoft Office

Windows OS

Communication skills

Problem solving

Confidentiality compliance

Education

One year of college

Tools

Microsoft Office Suite

Windows OS

Job description

The Madison County Commission seeks an Administrative Assistant II to provide administrative and clerical support within the assigned department in Huntsville, Alabama. Responsibilities include handling correspondence, maintaining personnel files, preparing forms, scheduling meetings, proofreading documents, and assisting with office operations.

Applicants should have strong computer skills, experience with Windows and Microsoft Office, and the ability to work independently and under pressure.