Senior Executive Office Assistant

United States Senate Sergeant at Arms; United States; On-site; USD 69,000 - 107,000; Full time

Job summary

Secretary of the Senate is seeking an Executive Assistant II to provide direct administrative support to the Assistant Secretary and Secretary of the Senate. The role demands independent judgment, calendar management, event coordination, and strong customer service in a confidential environment.

The position is non-telework, non-exempt, with standard work hours and opportunities to assist with special Senate events and office operations.

Qualifications

• Bachelor’s degree with 2–4 years of relevant admin support experience.
• Knowledge of modern office practices and equipment.
• Ability to work in a fast-paced environment.
• Ability to handle confidential matters with discretion.
• Strong written and oral communication skills.
• Ability to multi-task and prioritize with attention to detail.

Responsibilities

• Provide direct administrative assistance to the Executive Office. Schedule meetings, appointments, and maintain calendar for the Secretary and Assistant Secretary, as directed.
• Respond to telephone inquiries and refer staff and public inquiries to the appropriate office within the Senate; answer, respond to, and direct incoming calls to the Executive Office; maintain the office voicemail; greet visitors and appointments with the Office of the Secretary of the Senate.
• Maintain schedule requests for the Lyndon Baines Johnson Room (S-211) for the Senate community adhering to Senate Rules and Regulations.
• Keep the Executive Office fully prepared with supplies and equipment necessary to maintain business operations.
• Maintain all contact lists for the Office of the Secretary including Chiefs of Staff, Administrative Managers, and Committee Chief Clerks.
• Assist with planning and supporting special events, including weekly Tuesday spouse lunches, ad hoc spouse events, First Lady’s Luncheon, and Senate Leadership Dinner.
• Administer the Senate Service Award program; order pins and certificates; notify offices; verify reception and inventory.
• Coordinate National Archives requests with the Senate Historian and Curator for display approvals.
• Administer the Golden Gavel program; maintain records and coordinate with Gift Store and Historical Office.
• Manage tours and outside events including Capitol tours, gallery passes, and White House tours.
• Maintain knowledge of Emergency Action Plan (EAP) and Continuity of Operations (COOP) plans; participate in drills.
• Provide all customers with the highest level of customer service.

Skills

Bachelor's degree

Administrative support

Independent judgment

Calendar management

Customer service

Education

Bachelor's degree

Two to four years administrative support experience

Internship experience

Tools

Microsoft Office

Job description

Secretary of the Senate is seeking an Executive Assistant II to provide direct administrative support to the Assistant Secretary and Secretary of the Senate. The role demands independent judgment, calendar management, event coordination, and strong customer service in a confidential environment.

The position is non-telework, non-exempt, with standard work hours and opportunities to assist with special Senate events and office operations.