Executive Assistant II

US SENATE; Washington (District of Columbia); On-site; USD 65,000 - 90,000; Full time

Job summary

The U.S. Senate is seeking an Executive Assistant II to provide high-level administrative support in a fast-paced legislative environment in Washington, DC.

You will manage complex calendars, draft correspondence, handle confidential information with tact, and coordinate with Senators, staff, and the public. A bachelor’s degree and 2–4 years of relevant experience are required, with the ability to work long or irregular hours.

Qualifications

• Bachelor's degree required with 2–4 years of relevant administrative support experience.
• Experience with office practices, procedures, and equipment is preferred.
• Ability to use computer and relevant software packages; strong written and oral communication.
• Ability to work in a fast-paced environment and exercise independent judgment.
• Ability to handle confidential matters with tact and discretion.
• Ability to work with Senators, staff, and the public with professionalism and diplomacy.
• Willingness to work long, unpredictable hours, including weekends and holidays.

Skills

Office practices

Business English

Communication

Judgment

Confidentiality

Computer skills

Diplomacy

Multi-tasking

Flexibility with hours

Interpersonal skills

Education

Bachelor's degree

Job description

The Secretary of the Senate's Executive Office is seeking an Executive Assistant II.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Work is performed in an office environment with exposure to everyday risks and discomforts, and requires the use of normal safety precautions. Work requires frequent walking, standing, bending, and carrying items up to 25 pounds, as well as regular use of typical office equipment, software programs, and methods of communication such as a computer, email, telephone, and photocopier.

Regular, predictable, and punctual attendance is required for performance of duties. Work also requires physical presence in the office, except as otherwise required by the Office of the Secretary.

MINIMUM QUALIFICATIONS

Work requires a bachelor's degree with two to four years of relevant administrative support experience. Relevant internship experience and other comparable experience may be considered, along with the following knowledge, skills, and abilities:

• Basic knowledge of the Senate as an institution preferred, with a desire and willingness to learn more about the legislative process, as well as the history and operation of the Senate.
• Knowledge of modern office practices, procedures, and equipment.
• Knowledge of business English, spelling, and business math.
• Ability to work in a fast-paced environment.
• Ability to use independent judgment.
• Ability to work effectively with Senators, their spouses, executives, Senate staff, and the public.
• Ability to appropriately handle confidential matters and information.
• Ability to use computer and relevant software packages.
• Ability to deal with others using tact and diplomacy.
• Ability to communicate professionally and effectively, both orally and in writing.
• Ability to follow departmental rules, regulations, procedures, and functions.
• Ability to multi-task and prioritize work with careful attention to detail.
• Ability to work long, unpredictable hours, including weekends and holidays.

LICENSES, CERTIFICATIONS, AND OTHER REQUIREMENTS

None.