HR Operations & Compliance Specialist

Government of the Virgin Islands; Charlotte Amalie (United States Virgin Islands); On-site; USD 40,000 - 56,000; Full time

Job summary

The Government of the Virgin Islands is seeking an HR Administrative Specialist to support the HR team and ensure smooth, compliant people processes. The role covers badge and access oversight, personnel file management, timekeeping support in Kronos, and tracking performance management steps.

You will work under the HR Manager to uphold confidentiality and deliver an excellent employee experience. You will assist with HR activities, communications, and events, becoming a trusted partner across

Qualifications

• High school diploma or equivalent with 2 years of administrative experience in HR or related field.
• HR experience or training is preferred.
• Experience handling confidential information and HR documentation is required.

Responsibilities

• Serve as a primary point of contact for routine HR inquiries; route complex matters as needed.
• Prepare forms and documents from draft to final using MS 365 (e.g., job descriptions, flyers, notices).
• Track licensure and certifications and notify department heads about renewals.
• Manage identification badge issuance and access control.
• Maintain Kronos timekeeping templates and payroll-related registrations and reports.
• Maintain personnel files, update records, and securely dispose of files per retention policies.
• Assist with labor relations documentation securely and confidentially.
• Complete employment verifications and other employee requests.
• Assist with I-9 verification and reverification cycles.
• Monitor HR inboxes/ticketing systems for timely responses.
• Order office supplies and manage requisitions.
• Provide reminders and generate summary reports on completion rates.
• Assist with position control and employee counts for Meditech and Kronos.
• Support employee engagement activities and HR events.

Skills

Microsoft 365 proficiency

Spreadsheet preparation

Strong organizational skills

Analytical abilities

Multitasking

Communication skills

Discretion and confidentiality

Independent and team work

Education

High School Diploma or equivalent

Tools

Microsoft 365 (Word, Excel, Outlook, Teams, SharePoint)

Kronos timekeeping system

Meditech

Bentek

Job description

The Government of the Virgin Islands is seeking an HR Administrative Specialist to support the HR team and ensure smooth, compliant people processes. The role covers badge and access oversight, personnel file management, timekeeping support in Kronos, and tracking performance management steps.

You will work under the HR Manager to uphold confidentiality and deliver an excellent employee experience. You will assist with HR activities, communications, and events, becoming a trusted partner across