Executive Office Administrative Specialist

Indian River State College; Town of Florida (NY); On-site; USD 27,000 - 36,000; Full time

Job summary

Indian River State College is seeking an experienced Administrative Assistant to support the Executive Manager to the President. This role ensures smooth operations, handles sensitive information with discretion, and communicates with stakeholders across the college.

The ideal candidate will have an Associate’s degree (preferred) and at least five years in an administrative role, with strong MS Office skills and professional discretion.

Qualifications

• Associate’s degree preferred or equivalent combination.
• Minimum five years in an administrative role.
• Expert knowledge of Adobe and MS Office programs.
• Strong organizational, communication, and discretion.
• Experience in higher education or executive office is preferred.

Responsibilities

• President’s Office Support: manage the President’s calendar and meetings.
• Communication Management: plan, respond to inquiries, route calls, and manage correspondence.
• Records Management: draft and file documents with confidentiality.
• Event Coordination: assist with logistics for meetings and events.
• Special Projects: independently manage assigned projects.
• Visitor Reception: welcome guests to the President’s Office and provide support.

Skills

Organizational skills

Time management

Scheduling

Data analysis

Education

Associate’s degree preferred

Tools

Adobe

MS Office

Job description

Indian River State College is seeking an experienced Administrative Assistant to support the Executive Manager to the President. This role ensures smooth operations, handles sensitive information with discretion, and communicates with stakeholders across the college.

The ideal candidate will have an Associate’s degree (preferred) and at least five years in an administrative role, with strong MS Office skills and professional discretion.