Senior Executive Coordinator for CIO & CFO

Marcus Jewish Community Center Of Atl; Atlanta (GA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

MJCCA membership with access toFitness

On-site café and parking

Box Office discounts

Family program discounts

Job summary

Marcus JCC of Atlanta is seeking a Senior Executive Coordinator to support the Chief Impact Officer and Chief Financial Officer with calendar management, meetings, and executive communications. This role also covers project coordination, donor relations, and office operations in a fast-paced nonprofit environment.

You will partner with senior leaders, manage confidential information, and help ensure organizational priorities stay on track while delivering high-quality administrative support.

Qualifications

• Bachelor's degree preferred or equivalent combination of education and experience.
• Minimum 5 years of executive administrative experience supporting senior leaders.
• Experience supporting C-suite executives, nonprofit leadership, or boards of directors preferred.
• Exceptional organizational and time-management skills.
• Outstanding written and verbal communication skills.
• Strong attention to detail with excellent proofreading ability.
• Demonstrated ability to manage multiple priorities simultaneously.
• High level of professionalism, diplomacy, and discretion.
• Ability to work independently while exercising sound judgment.
• Strong customer service orientation and interpersonal skills.

Responsibilities

• Manage complex calendars for the CIO and CFO, balancing organizational priorities while protecting executive time.
• Coordinate meetings, conference calls, and travel arrangements.
• Prepare agendas, briefing materials, meeting notes, and follow-up action items.
• Draft, proofread, and edit correspondence, reports, presentations, and other executive documents.
• Maintain confidential files and sensitive information with the highest level of discretion.
• Act as “executive office manager” and maintain supplies vendor/pricing function.
• Track deadlines and follow-up on strategic initiatives and cross-departmental projects.
• Assist in organizing planning sessions, and special events.
• Help ensure projects move forward by monitoring timelines and communicating with stakeholders.
• Prepare meeting packets, presentations, minutes, and supporting materials.
• Coordinate scheduling with volunteer leaders and committee members.
• Assist with governance-related administrative tasks.
• Work with purchase requests, expense reports, and other administrative financial documentation.
• Assist with contract routing, vendor correspondence, and document management.
• Support annual budget preparation and audit-related administrative needs.
• Maintain organized electronic and physical filing systems.
• Assist with donor correspondence, acknowledgments, and stewardship activities.
• Support leadership development initiatives, strategic projects, surveys, and community engagement efforts.
• Prepare presentations and reports using data from multiple departments.
• Coordinate logistics for meetings with donors, volunteers, community leaders, and external partners including meals.
• Serve as a welcoming and professional point of contact for internal and external stakeholders.
• Coordinate the receipt, sorting, and distribution of incoming mail and packages.
• Coordinate meeting logistics, catering, room reservations, and technology needs.
• Maintain the coffee room, including monitoring supplies, restocking as needed, and ensuring the area remains organized and presentable.
• Maintain executive files, templates, and administrative systems.
• Recommend improvements to office processes that increase efficiency and effectiveness.

Skills

Executive coordination

calendar management

communication

time management

discretion

stakeholder management

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Microsoft Teams

Zoom

CRM / donor management

Electronic document management

Job description

Marcus JCC of Atlanta is seeking a Senior Executive Coordinator to support the Chief Impact Officer and Chief Financial Officer with calendar management, meetings, and executive communications. This role also covers project coordination, donor relations, and office operations in a fast-paced nonprofit environment.

You will partner with senior leaders, manage confidential information, and help ensure organizational priorities stay on track while delivering high-quality administrative support.