Senior Executive Coordinator: Board & ELT Support

The Vermont Community Foundation; Middlebury (VT); Hybrid; USD 62.000 - 75.000; Vollzeit

Zusammenfassung

The Vermont Community Foundation is seeking an Executive Coordinator to provide senior-level support to the President & CEO and the Executive Leadership team. The role acts as the primary liaison with the Board of Directors and committees, coordinating board activities, meetings, and communications across internal and external stakeholders.

You will manage calendars, travel, minutes, and confidential matters, while ensuring efficient operations, compliance, and smooth coordination with ELT and

Qualifikationen

• Minimum of 5 years in an executive administration role.
• Experience working with and managing relations with a board of directors or similar governing body.
• Experience working in a nonprofit organization setting is a plus.

Aufgaben

• Manage the scheduling and workflow of ELT and executive-level projects.
• Arrange and coordinate travel and logistics for the President & CEO and the ELT, both in-state and out-of-state.
• Handle a broad set of correspondence needs, such as drafting, editing, and sending letters, emails, and reports.
• Record and distribute minutes for ELT, board, and committee meetings.
• Track and report on organization-wide compliance matters, such as policies and procedures.
• Schedule and conduct orientations for new board and committee members, and provide ongoing support and guidance where appropriate.
• Provide administrative support for the ELT’s work related to the VCF’s supporting organizations (ACAF, McClure, Curtis).
• Maintain and update executive records and files, both physical and digital.
• Provide logistical support to the board, including coordinating board and committee meetings, preparing materials, and managing board communications.
• Communicate regularly and effectively with board members and other stakeholders.
• Schedule and coordinate public investment performance calls and other public-facing events involving the board and its committees.
• Coordinate board activity through subcommittees (Finance, Nominating, Investments, Governance & Strategy).
• Serve on event committees as logistics liaison, responsible for scheduling events and maintaining tracking spreadsheets.
• Manage National Standards accreditation renewal process (every 3 years currently).
• Work with staff to ensure offices are well maintained and coordinate workspace reservations (Eden Desk).
• Approve invoices and reconcile credit card for the President & CEO.
• Coordinate VCF-wide staff meetings and retreats with Operations Team.
• Administer Zoom and other online platforms used by the executive office and ELT.
• Perform other duties as assigned.

Kenntnisse

Customer service

Communication

Project management

Attention to detail

Integrity

Creative thinking

Critical thinking

Independent decision-making

Team player

MS Office proficiency

Travel readiness

Tools

Microsoft Office Suite

Jobbeschreibung

The Vermont Community Foundation is seeking an Executive Coordinator to provide senior-level support to the President & CEO and the Executive Leadership team. The role acts as the primary liaison with the Board of Directors and committees, coordinating board activities, meetings, and communications across internal and external stakeholders.

You will manage calendars, travel, minutes, and confidential matters, while ensuring efficient operations, compliance, and smooth coordination with ELT and