Senior Executive Assistant & Board Liaison

Vermont, Inc; Burlington, Northern (VT, KY); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Vermont Community Foundation, with offices in Burlington and Middlebury, seeks an Executive Coordinator to support the President & CEO and the Executive Leadership Team. You will coordinate the board, manage communications, and oversee travel and meeting logistics across Vermont.

Responsibilities include minutes, policy tracking, onboarding for new board members, and cross-team collaboration to ensure efficient operations and effective stakeholder engagement.

Qualifications

• Superior customer service and communication skills, both verbal and written.
• Warmth and friendliness, able to work well with diverse groups and build rapport.
• Excellent project management and multi-tasking skills, able to prioritize and meet deadlines.
• High degree of personal and professional integrity, able to handle confidential matters appropriately.
• Creative thinking skills aimed at finding efficiency and improving processes.
• Ability to think critically.
• Ability to make decisions independently and exercise good judgment.
• Ability to work well within a team setting and collaborate with others.
• High degree of familiarity in a networked, Microsoft Office environment and other relevant software applications.
• Excellent organizational skills and attention to detail.
• Ability to travel to events across the state as needed.

Responsibilities

• Provide senior-level support to the President & CEO and the Executive Leadership Team (ELT).
• Serve as primary liaison with the Board of Directors and its committees.
• Coordinate board activities and ensure effective communication with internal and external stakeholders.
• Manage scheduling and workflow of ELT and executive-level projects.
• Arrange travel and logistics for the President & CEO and ELT.
• Draft, edit, and distribute letters, emails, and reports.
• Record and distribute minutes for ELT, board, and committee meetings.
• Track and report on organization-wide compliance matters (policies/procedures).
• Coordinate orientations for new board/committee members.
• Support ELT work related to affiliated organizations (ACAF, McClure, Curtis).
• Maintain executive records (physical and digital).
• Coordinate board/committee meetings and manage materials.
• Communicate regularly with board members and stakeholders.
• Schedule public investment performance calls and events.
• Coordinate subcommittees (Finance, Nominating, Investments, Governance & Strategy).
• Serve on event committees as logistics liaison; maintain event tracking spreadsheets.
• Manage National Standards accreditation renewal (every 3 years).
• Ensure offices are well maintained and staff workspace reservations.
• Administer Zoom and other online platforms used by the executive office.
• Perform other duties as assigned.

Skills

Executive communication

Project management

Calendaring

Stakeholder coordination

Travel planning

Discretion & confidentiality

Education

5+ years executive administration

Tools

Microsoft Office

Job description

Vermont Community Foundation, with offices in Burlington and Middlebury, seeks an Executive Coordinator to support the President & CEO and the Executive Leadership Team. You will coordinate the board, manage communications, and oversee travel and meeting logistics across Vermont.

Responsibilities include minutes, policy tracking, onboarding for new board members, and cross-team collaboration to ensure efficient operations and effective stakeholder engagement.