Senior Executive Assistant with Secret Clearance

RTX (Raytheon); Tucson (AZ); On-site; USD 60,000 - 90,000; Full time

Job summary

RTX is seeking an Executive Assistant (Senior Coordinator, Admin) to provide administrative support to program efforts located in Tucson. You will support the Portfolio Director, Directors as well as the Program Managers for the family of efforts, and interface with 600+ employees across multiple offices and labs.

A transferable Secret U.S. government security clearance is required before start, with potential Top Secret access after start.

Qualifications

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience
• Microsoft Office experience
• Experience with meeting coordination and logistics
• Administrative or office support experience in roles involving general administrative or office support tasks
• An active and transferable Secret U.S. government issued security clearance is required prior to start date with the ability to obtain program access or Top Secret after start

Responsibilities

• Manage calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
• Coordinate travel arrangements and complete expense reports and other associated tasking in a timely manner
• Arrange for conference rooms, catering, audio/video and other essential services for meetings and conferences
• Compile and/or assist in preparation of various documents, to include but not limited to meeting minutes, presentations, reports, correspondence, and other materials
• Submit visit requests via approved Raytheon tools and process employee changes
• Attend meetings and other functions as requested
• Plan and coordinate on-boarding and off-boarding activities for employees
• Work with the admin team on various projects, as well as assisting with improving processes where necessary
• Perform a wide variety of intricate administrative duties requiring professionalism, tact, diplomacy, discretion, and sound judgement

Skills

Microsoft Office

Calendar management

Travel coordination

Meeting logistics

Confidentiality

Education

AA/AS degree or equivalent

Job description

RTX is seeking an Executive Assistant (Senior Coordinator, Admin) to provide administrative support to program efforts located in Tucson. You will support the Portfolio Director, Directors as well as the Program Managers for the family of efforts, and interface with 600+ employees across multiple offices and labs.

A transferable Secret U.S. government security clearance is required before start, with potential Top Secret access after start.