Executive Assistant (Senior Coordinator, Admin)

RTX (Raytheon); Tucson (AZ); On-site; USD 60,000 - 90,000; Full time

Job summary

RTX is seeking an Executive Assistant (Senior Coordinator, Admin) to provide administrative support to program efforts located in Tucson. You will support the Portfolio Director, Directors as well as the Program Managers for the family of efforts, and interface with 600+ employees across multiple offices and labs.

A transferable Secret U.S. government security clearance is required before start, with potential Top Secret access after start.

Qualifications

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience
• Microsoft Office experience
• Experience with meeting coordination and logistics
• Administrative or office support experience in roles involving general administrative or office support tasks
• An active and transferable Secret U.S. government issued security clearance is required prior to start date with the ability to obtain program access or Top Secret after start

Responsibilities

• Manage calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
• Coordinate travel arrangements and complete expense reports and other associated tasking in a timely manner
• Arrange for conference rooms, catering, audio/video and other essential services for meetings and conferences
• Compile and/or assist in preparation of various documents, to include but not limited to meeting minutes, presentations, reports, correspondence, and other materials
• Submit visit requests via approved Raytheon tools and process employee changes
• Attend meetings and other functions as requested
• Plan and coordinate on-boarding and off-boarding activities for employees
• Work with the admin team on various projects, as well as assisting with improving processes where necessary
• Perform a wide variety of intricate administrative duties requiring professionalism, tact, diplomacy, discretion, and sound judgement

Skills

Microsoft Office

Calendar management

Travel coordination

Meeting logistics

Confidentiality

Education

AA/AS degree or equivalent

Job description

Position Role Type: Onsite. U.S. Citizen, U.S. Person, or Immigration Status Requirements: Active and transferable U.S. government issued security clearance is required prior to start date. U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance. Security Clearance Type: Secret - Current. Security Clearance Status: Active and existing security clearance required on day 1.

Location: US-AZ-TUCSON-808 ~ 1151 E Hermans Rd ~ BLDG 808

At RTX, the world's largest aerospace and defense company, 185,000 great minds are united by purpose and inspired to make a difference solving the world's most complex problems. With our three market leading businesses, world‑class operations and investments in research and development, we offer capabilities and opportunity no one else can. Together, we push the boundaries of known science and find new ways to connect and protect our world.

Raytheon brings the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today's mission and stay ahead of tomorrow's threat. We deliver solutions that help our nation and allies defend freedoms and deter aggression, creating a safer, more secure world.

The Advanced Technology (AT) Strategic Business Unit (SBU) is seeking an Executive Assistant (Senior Coordinator, Admin) to provide superior administrative support to program efforts located in Tucson. As an Executive Assistant, you will have a key role with a variety of responsibilities that fall within three main categories: a) provide support to the Portfolio Director, Directors as well as the Program Managers for the family of efforts, b) provide support to the 600+ employees, and multiple office and lab spaces within the portfolio of programs, and c) interface with other administrative assistants and personnel across other Programs/Directorates within the Advanced Technology SBU. The Executive Assistant must exhibit the utmost level of professionalism and use strong interpersonal skills to build relationships within the Advanced Technology leadership teams. You will maintain a high degree of confidentiality and will need to exhibit discretion when handling sensitive information.

This role is onsite in Tucson, AZ.

What You Will Do

• Manage calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minutes changes. Attention to detail is a must as multiple locations and time zones are employed.
• Work with other administrative personnel to coordinate meetings between various members of leadership who could be in multiple locations and/or time zones.
• Coordinate travel arrangements and complete expense reports and other associated tasking in a timely manner.
• Arrange for conference rooms, catering, audio/video and other essential services for meetings and conferences.
• Compile and/or assist in preparation of various documents, to include but not limited to meeting minutes, presentations, reports, correspondence, and other materials.
• Submit visit requests via approved Raytheon tools.
• Process employee changes utilizing approved Raytheon tools.
• Attend meetings and other functions as requested.
• Plan and coordinate on-boarding and off-boarding activities for employees.
• Work with the admin team on various projects, as well as assisting with improving processes where necessary.
• Perform a wide variety of intricate administrative duties requiring professionalism, tact, diplomacy, discretion, and sound judgement.
• Build and maintain good business relationships with managers and administrative personnel.

What You Will Learn

• Gain skills and experiences that will prepare you for opportunities for professional development and enhance your professional development within a leading aerospace company
• Cross functional collaboration with various teams and departments
• Enhance communication and technical skills
• Develop problem-solving expertise

What You Will Do

• Requires daily interface with customers and the engineering team in communicating financial status, engineering progress, issues, and opportunities
• Ensure risk / opportunity management plans are comprehensive and executed to meet program and business commitments
• Execution of the annual and 5-year business plan to meet commitments to Raytheon
• Travel up to 25% based on business needs

Qualifications You Must Have

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience
• Microsoft Office experience
• Experience with meeting coordination and logistics
• Administrative or office support experience in roles involving general administrative or office support tasks
• An active and transferable Secret U.S. government issued security clearance is required prior to start date with the ability to obtain program access or Top Secret after start

Qualifications We Prefer

• Ability to maintain confidentiality of inform