Senior Executive Assistant — TS/SCI Cleared

Eccalon, LLC; Arlington (VA); On-site; USD 80,000 - 120,000; Full time

Job summary

Eccalon seeks an Executive Assistant to support the Office of the Under Secretary of War for Acquisition and Sustainment (OUSW(A&S)), specifically the Office of Industrial Base Policy (IBP). This work directly supports DoW professionals dedicated to excellence and serving the Warfighter's needs.

This position requires a TS/SCI clearance. Responsibilities include coordinating calendars, preparing meeting materials, and ensuring compliance with DoW systems, while delivering high-level

Qualifications

• Active TS/SCI clearance.
• 5+ years of combined executive-level support and scheduling experience.
• Extensive experience with booking/arranging travel for senior-level personnel using DTS.
• Strong communication and organizational skills; able to multi-task in a dynamic environment.

Responsibilities

• Create and execute communication strategies to support our client's mission and priorities.
• Provide extraordinary executive-level support for DoW leaders.
• Coordinate the daily calendar(s) of DoW Executives, including scheduling meetings, appointments and events.
• Prepare and coordinate materials for internal and external meetings, including itineraries, read-ahead, and agendas.
• Ensure compliance with DoW systems such as CATMs, DoW editing, and formatting requirements.
• Track office taskings as defined by DoW Executives.
• Coordinate travel and accommodations for DoW Executives and other officials using the Defense Travel System (DTS).
• Execute tasks and duties that support the Executive priorities and daily operations.
• Support DoW Executives in executing all aspects of the office mission, including protocol and events planning support.
• Assist staff in drafting policies, guidance, supporting processes, and memoranda.
• Support office management duties including team calendar and supply management.

Skills

Executive-level support

Scheduling

Calendar management

Communication

Task management

Policy drafting

Education

Bachelor's degree

Tools

DTS

SharePoint

MS Office Suite

Job description

Eccalon seeks an Executive Assistant to support the Office of the Under Secretary of War for Acquisition and Sustainment (OUSW(A&S)), specifically the Office of Industrial Base Policy (IBP). This work directly supports DoW professionals dedicated to excellence and serving the Warfighter's needs.

This position requires a TS/SCI clearance. Responsibilities include coordinating calendars, preparing meeting materials, and ensuring compliance with DoW systems, while delivering high-level