Executive Assistant

Eccalon, LLC; Arlington (VA); On-site; USD 110,000 - 160,000; Full time

Benefits offered by this job

Extensive benefits package

Job summary

Eccalon, LLC seeks an Executive Assistant to support the Office of the Under Secretary of War for Acquisition and Sustainment (OUSW(A&S)), Office of Industrial Base Policy (IBP). This role provides executive-level support and coordinates calendars, travel, and materials for DoW leaders, including high-level meetings and events.

The position requires TS/SCI clearance and involves working with senior government and industry officials in a fast-paced environment.

Qualifications

• Active TS/SCI clearance.
• 5+ years of combined experience including executive-level support, scheduling, task management, planning, programming, and correspondence.
• Experience with booking/arranging travel for senior-level personnel using the Defense Travel System (DTS).
• Background in Executive Support, Staff Officer, or Aide-de-Camp type work.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.
• Be exceptionally organized and an excellent written and verbal communicator.
• Ability to multi-task across multiple projects in a dynamic environment.
• Experience interacting with senior executives from Government and industry.

Responsibilities

• Effective creation and execution of communication strategies to support the client’s mission and priorities.
• Performing executive-level support for DoW leaders.
• Coordinating daily calendars for DoW Executives, including scheduling meetings, appointments, and events.
• Preparing and coordinating materials for meetings, including itineraries, read-ahead, and agendas.
• Ensuring tasks comply with DoW systems and formatting requirements.
• Tracking office tasks as defined by DoW Executives.
• Coordinating travel and accommodations for DoW Executives using DTS.
• Executing tasks that support executive priorities and daily operations.
• Providing support to DoW Executives in all aspects of the office mission, including protocol and events planning.
• Assisting staff with drafting policies, guidance, and memoranda.
• Office management duties including calendar and supply management.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Multi-tasking

Organization

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

SharePoint

Job description

Job Description

Eccalon seeks an Executive Assistant to support the Office of the Under Secretary of War for Acquisition and Sustainment (OUSW(A&S)), specifically the Office of Industrial Base Policy (IBP). This work directly supports DoW professionals dedicated to excellence and serving the Warfighter's needs. This position requires a TS/SCI clearance.

Responsibilities

• Effective creation and execution of communication strategies to support our client's mission and priorities.
• Performing extraordinary executive-level support for DoW leaders.
• Coordinating the daily calendar(s) of DoW Executive(s) (Political Appointees or members of the Senior Executive Service), including scheduling internal and external meetings, appointments, and events.
• Preparing and coordinating materials for internal and external meetings, including itineraries, read ahead, and agendas.
• Ensure the taskings comply with DoW systems such as CATMs, DoW editing, and formatting requirements.
• Tracking office taskings as defined by DoW Executives.
• Coordinating travel and accommodations for DoW Executives and other government officials as needed, including using the Defense Travel System (DTS).
• Executing tasks and duties that support the Executive priorities and daily operations.
• Providing support to the DoW Executives in executing all aspects of the office mission, including protocol and events planning support.
• Assisting other staff members in drafting and writing policies, guidance, supporting processes, and memoranda.
• Support with office management duties as directed by the government to include, but are not limited to, team calendar management and office supply management.

Required Qualifications

• Active TS/SCI clearance.
• (5) years of combined experience to include executive-level support, personnel, scheduling, task management, planning, programming, and correspondence.
• Extensive experience with booking/arranging travel for senior-level military or civilian personnel using the Defense Travel System (DTS).
• Background in Executive Support, Staff Officer (Officer or NCO), or Aide-de-Camp type work.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.
• High energy, enthusiasm, tact, and ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members.
• Be exceptionally organized.
• Be an excellent communicator (written and verbal).
• Have outstanding customer service abilities such as initiative, judgment, creativity, flexibility, and confidence.
• Must have the ability to multi-task across multiple projects.
• Have a demonstrated history of performing in a dynamic, high pace environment.
• Be positive and proactive.

Preferred Qualifications

• A bachelor's degree from an accredited college or university (or actively working to complete one).
• Experience in federal government, federal government consulting, or Office of the Secretary of War.

About the Organization

Eccalon provides global solutions to the most challenging technological issues of the 21st-century, and our evolving portfolio spans five major markets: Machine Learning, Cybersecurity, Aerospace & Defense, Material Sciences, Advance Manufacturing, Sports Science, Biotechnology, and Health & Life Sciences.

Why Join Us?

Eccalon's Executives foster a supportive work environment allowing our teams to thrive, and have a fierce dedication to innovation, security, and people. Our culture is built on inclusion, teamwork, trust, and we are committed to offering career advancement opportunities to all employees. Encouraging a healthy and balanced life, we offer an extensive benefits package to support the wellness of our employees and their families. You will be joining a team of innovators, working with cutting edge technologies, supporting mission critical projects, and making an impact.

EOE Statement

Eccalon provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

EEO is the law.