Executive Personal Assistant

MAHLER PRIVATE STAFFING; San Francisco (CA); On-site; USD 140,000 - 175,000; Full time

Job summary

Mahler Private Staffing is seeking an experienced Executive Personal Assistant in San Francisco to provide comprehensive professional and personal support to the principal. This role offers variety, meaningful responsibility, and a trusted partnership to manage both professional and personal priorities.

The ideal candidate has at least five years supporting a principal or senior executive, polished communication, discretion, and strong organizational skills.

Qualifications

• Minimum five years of experience supporting a principal or senior executive as an Executive Assistant, Personal Assistant, or Executive Personal Assistant.
• Excellent organizational skills and attention to detail.
• Polished communication skills and a professional presence.
• Ability to work independently, anticipate needs, and adapt to changing schedules.
• Strong technology skills and comfort using scheduling, travel, and expense management tools.
• Absolute discretion when handling confidential and sensitive information.
• Prior experience in a private household or family office is preferred.

Responsibilities

• Manage a complex, evolving calendar with appointments, meetings, and personal commitments.
• Arrange domestic and international travel with detailed itineraries and logistics.
• Coordinate communications and follow up on outstanding priorities for the principal.
• Liaise with family office colleagues, household staff, vendors, and external contacts.
• Manage expenses and maintain accurate records; assist with administrative projects.
• Handle personal requests, errands, and special projects with care and efficiency.

Skills

Executive support experience

Organizational skills

Communication skills

Independence

Technology skills

Discretion

Private household experience

Job description

A private principal in San Francisco seeks an experienced and polished Executive Personal Assistant to provide comprehensive professional and personal support. This opportunity offers variety, meaningful responsibility, and the chance to build a trusted partnership with the principal while helping manage their professional and personal priorities.

The ideal candidate is highly organized and resourceful, anticipates needs, exercises sound judgment, and manages shifting priorities with ease and composure. This role will appeal to someone who enjoys taking initiative, solving problems, and seeing the direct impact of their work.

Responsibilities

• Manage a complex, evolving calendar, coordinating appointments, meetings, and personal commitments.
• Arrange domestic and international travel, including detailed itineraries and logistics.
• Coordinate communications and follow up on outstanding priorities on behalf of the principal.
• Liaise with family office colleagues, household staff, vendors, and external contacts.
• Manage expenses, maintain accurate records, and assist with administrative projects.
• Handle personal requests, errands, and special projects with care and efficiency.

Qualifications

• A minimum of five years of experience supporting a principal or senior executive as an Executive Assistant, Personal Assistant, or Executive Personal Assistant.
• Excellent organizational skills and attention to detail.
• Polished communication skills and a professional presence.
• Ability to work independently, anticipate needs, and adapt to changing schedules.
• Strong technology skills and comfort using scheduling, travel, and expense management tools.
• Absolute discretion when handling confidential and sensitive information.
• Prior experience in a private household or family office is preferred.

Schedule

• Monday – Friday, general business hours with flexibility

Compensation

Starting annual salary of $140K -$175K, including full benefits and discretionary bonus.

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Our Story:

Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidatesas well as we know our clients, so we can make lasting, long-term placements.

Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.