Private Family Office: Elite Executive Personal Assistant

Mahler Private Staffing; San Francisco (CA); On-site; USD 140,000 - 175,000; Full time

Job summary

Mahler Private Staffing is seeking an experienced Executive Personal Assistant in San Francisco to provide comprehensive professional and personal support to the principal. This role offers variety, meaningful responsibility, and a trusted partnership to manage both professional and personal priorities.

The ideal candidate has at least five years supporting a principal or senior executive, polished communication, discretion, and strong organizational skills.

Qualifications

• Minimum five years of experience supporting a principal or senior executive as an Executive Assistant, Personal Assistant, or Executive Personal Assistant.
• Excellent organizational skills and attention to detail.
• Polished communication skills and a professional presence.
• Ability to work independently, anticipate needs, and adapt to changing schedules.
• Strong technology skills and comfort using scheduling, travel, and expense management tools.
• Absolute discretion when handling confidential and sensitive information.
• Prior experience in a private household or family office is preferred.

Responsibilities

• Manage a complex, evolving calendar with appointments, meetings, and personal commitments.
• Arrange domestic and international travel with detailed itineraries and logistics.
• Coordinate communications and follow up on outstanding priorities for the principal.
• Liaise with family office colleagues, household staff, vendors, and external contacts.
• Manage expenses and maintain accurate records; assist with administrative projects.
• Handle personal requests, errands, and special projects with care and efficiency.

Skills

Executive support experience

Organizational skills

Communication skills

Independence

Technology skills

Discretion

Private household experience

Job description

Mahler Private Staffing is seeking an experienced Executive Personal Assistant in San Francisco to provide comprehensive professional and personal support to the principal. This role offers variety, meaningful responsibility, and a trusted partnership to manage both professional and personal priorities.

The ideal candidate has at least five years supporting a principal or senior executive, polished communication, discretion, and strong organizational skills.