Executive Personal Assistant

Mahler Private Staffing; Milwaukee (WI); On-site; USD 54,000 - 90,000; Full time

Benefits offered by this job

Discretionary year-end bonus

Comprehensive benefits

Job summary

Mahler Private Staffing in Milwaukee seeks a polished Executive / Personal Assistant to support a senior executive with sophisticated business and personal tasks in a fast-paced environment.

The ideal candidate will manage calendars, coordinate travel, prepare complex documents, and handle confidential information while delivering proactive, discreet assistance and contributing to team success.

Qualifications

• Prior experience supporting a senior executive in a sophisticated, fast-paced business environment.
• Advanced proficiency with Word, PowerPoint and Excel.
• Excellent writing, editing and document preparation skills.
• Strong financial literacy and comfort working with detailed business information.

Responsibilities

• Manage a complex business and personal calendar and changing priorities.
• Coordinate travel, appointments, meetings and personal commitments.
• Prepare, edit and format complex reports, proposals, correspondence and business documents.
• Create sophisticated PowerPoint presentations and Excel spreadsheets.
• Assist with budgets, financial reports, forecasts and project-related materials.
• Conduct detailed research and complete special projects independently.
• Anticipate needs and prepare information and solutions in advance.
• Assist with philanthropic activities and personal projects.
• Handle confidential personal matters, including bills and financial information.
• Serve as a gatekeeper and communicate professionally with executives, business partners and other contacts.
• Partner closely with the existing Executive Assistant to provide seamless coverage and support.

Skills

Executive support experience

Proactive problem solving

Discretion and confidentiality

Strong written and verbalCommunication

Tools

Microsoft Word

PowerPoint

Excel

Job description

A prominent business executive in downtown Milwaukee is seeking a polished, highly capable Executive / Personal Assistant to join an established team and provide sophisticated business and personal support.

This is an excellent opportunity for a smart, proactive professional who thrives in a fast-paced environment, anticipates needs and knows how to figure things out independently. The ideal candidate is business-minded, technically strong and comfortable preparing complex documents and working with financial and confidential information.

The position works closely with an existing Executive Assistant, with the goal of becoming fully cross-trained and able to provide seamless support to the executive.

Responsibilities

• Manage a complex business and personal calendar and changing priorities.
• Coordinate travel, appointments, meetings and personal commitments.
• Prepare, edit and format complex reports, proposals, correspondence and business documents.
• Create sophisticated PowerPoint presentations and Excel spreadsheets.
• Assist with budgets, financial reports, forecasts and project-related materials.
• Conduct detailed research and complete special projects independently.
• Anticipate needs and prepare information and solutions in advance.
• Assist with philanthropic activities and personal projects.
• Handle confidential personal matters, including bills and financial information.
• Serve as a gatekeeper and communicate professionally with executives, business partners and other contacts.
• Partner closely with the existing Executive Assistant to provide seamless coverage and support.

Qualifications

• Prior experience supporting a senior executive in a sophisticated, fast-paced business environment.
• Advanced proficiency with Word, PowerPoint and Excel.
• Excellent writing, editing and document preparation skills.
• Strong financial literacy and comfort working with detailed business information.
• Experience in commercial real estate, development, construction, finance, M&A, transactional law or professional services strongly preferred.
• Highly intelligent, resourceful and able to learn quickly.
• Proactive problem solver with excellent judgment and follow-through.
• Polished, professional and articulate with strong communication skills.Discreet and trustworthy with confidential business and personal matters.
• Resilient, adaptable and comfortable working with a highly engaged executive.
• Available to work in-office Monday through Friday with flexibility as needed.

The general schedule is Monday through Friday, approximately 8:30 a.m. to 5:30 p.m., with flexibility based on the executive's schedule.

Compensation: Up to $90,000 annually, depending on experience, plus discretionary year-end bonus and comprehensive benefits.

Our Story:

Mahler Private Staffing works with America's leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.

Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.