HR Coordinator & Executive Assistant (Milwaukee)

Godfrey & Kahn; Milwaukee (WI); On-site; USD 55,000 - 75,000; Full time

Job summary

Godfrey & Kahn, a premier Milwaukee law firm, seeks an HR Coordinator & Executive Assistant to support Talent leadership and operations. You’ll coordinate interviews, assist with recruiting, onboard new hires, and manage talent records while serving as a trusted administrative partner to the Managing Partner and COO.

If you are highly organized, discreet, and service oriented, you’ll thrive here as you help keep calendars, meetings, and travel on track and contribute to a positive candidate and

Qualifications

• Bachelor’s degree, preferably in human resources, or equivalent education and experience.
• Three or more years of relevant professional experience in human resources, executive or administrative support, or a related professional services environment; experience supporting senior executives strongly preferred.
• Excellent organization, time-management, and prioritization skills.
• Proficiency in Microsoft Office Suite, Work10 and Adobe Acrobat Pro.
• Excellent attention to detail and strong written and verbal communication skills.

Responsibilities

• Coordinate candidate interviews, including scheduling, communications, meeting logistics, and follow-up.
• Support recruiting and onboarding activities, including background checks, onboarding plans, system updates, and new-hire coordination.
• Manage the Talent inbox, respond to routine inquiries, and connect employees and candidates with appropriate resources.
• Coordinate Talent meetings, programs, and events, including scheduling, meeting spaces, materials, meals, technology, and related logistics.
• Provide proactive executive and administrative support to the Managing Partner and Chief Operations Officer, including managing complex calendars, meetings, and travel; coordinating communications and expenses; anticipating needs; resolving scheduling conflicts; and supporting special projects and priorities.
• Process and reconcile executive expenses, including credit card charges, reimbursements, invoices, and disbursements.
• Prepare, edit, and proofread correspondence, presentations, documents, and other executive materials.
• In partnership with our Conference Services team, assist with coordination of executive meetings and events.

Education

Bachelor’s degree in human resources or related field

Job description

As our HR Coordinator & Executive Assistant, you’ll help create a great experience for candidates and employees while providing key support to firm leadership. From coordinating interviews to keeping executive priorities on track, you’ll bring the details together and keep each day moving.

POSITION SUMMARY:

The HR Coordinator & Executive Assistant provides comprehensive HR coordination for the Firm’s Talent department while serving as a trusted administrative partner to the firm’s Managing Partner and Chief Operations Officer. This role supports employees and candidates across all firm locations throughout the employee lifecycle and provides proactive, highly organized support to firm leadership.

If you are highly organized, proactive and service-oriented, exercise sound judgment and discretion, and thrive on building strong relationships in a highly collaborative environment, this opportunity is for you.

KEY RESPONSIBILITIES:

HR Coordination

• Coordinate candidate interviews, including scheduling, communications, meeting logistics, and follow-up.
• Support recruiting and onboarding activities, including background checks, onboarding plans, system updates, and new-hire coordination.
• Manage the Talent inbox, respond to routine inquiries, and connect employees and candidates with appropriate resources.
• Coordinate employee engagement and recognition programs, including service anniversaries and employee gifts.
• Support performance management and other Talent programs through scheduling, communications, tracking, and system updates.
• Maintain accurate and current Talent records, personnel files, distribution lists, systems, and intranet content.
• Coordinate Talent meetings, programs, and events, including scheduling, meeting spaces, materials, meals, technology, and related logistics.

Executive Assistance

• Provide proactive executive and administrative support to the Managing Partner and Chief Operations Officer, including managing complex calendars, meetings, and travel; coordinating communications and expenses; anticipating needs; resolving scheduling conflicts; and supporting special projects and priorities.
• Process and reconcile executive expenses, including credit card charges, reimbursements, invoices, and disbursements.
• Prepare, edit, and proofread correspondence, presentations, documents, and other executive materials.
• In partnership with our Conference Services team, assist with coordination of executive meetings and events.

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

• Demonstrate a service-oriented approach to supporting others and creating a positive experience for employees, candidates, and firm leaders.
• Work effectively in a fast-paced environment with shifting priorities and varied daily responsibilities.
• Effectively manage multiple priorities, anticipate needs, and maintain organization and accuracy in a fast-paced environment.
• Demonstrate initiative and identify opportunities to improve processes and efficiency.
• Build strong relationships and communicate effectively with people at all levels.
• Exhibit strong attention to detail and a commitment to producing accurate, polished work.
• Consistently seek opportunities to learn and advance skills in technology, systems, and processes.
• Demonstrate professionalism and discretion when handling sensitive and confidential information.
• Be a collaborative, service-oriented team player with a willingness to provide support wherever needed.

ADDITIONAL REQUIREMENTS:

• Bachelor’s degree, preferably in human resources, or equivalent education and experience.
• Three or more years of relevant professional experience in human resources, executive or administrative support, or a related professional services environment; experience supporting senior executives strongly preferred.
• Excellent organization, time-management, and prioritization skills.
• Proficiency in Microsoft Office Suite, Work10 and Adobe Acrobat Pro.
• Excellent attention to detail and strong written and verbal communication skills.