Senior Executive Assistant to VP of SNF Operations

Allied Services; Scranton (Lackawanna County); On-site; USD 35,000 - 60,000; Full time

Job summary

Allied Services in Scranton (Lackawanna County) seeks an Executive Assistant to support the Vice President of SNF Operations and the Administrator. The role covers the Nursing Administration office as designated and performs related duties as needed.

The Executive Assistant will manage secretarial tasks, coordinate meetings, track PTO and personnel records in Kronos, maintain policy manuals, take and circulate minutes, handle purchasing, and draft HR forms for filing.

Qualifications

• Minimum of five (5) years clerical experience preferred.
• High school diploma or equivalent + 1 year technical training required.
• Associate's degree in Secretarial Science preferred.

Responsibilities

• Performs all secretarial duties and related clerical activities for the VP, ensuring smooth operation of the facilities.
• Arranges meetings, schedules interviews, and maintains the VP's calendar.
• Assists with maintaining Kronos including PTO recording and reporting.
• Maintains personnel files, licenses, certifications, and HR records; provides copies to HR.
• Keeps up-to-date policy and procedure manuals for the administrative office.
• Attends internal meetings; prepares agendas, takes minutes, and distributes notes.
• Submits purchase requisitions and petty cash receipts as needed.
• Types and revises policies and forms per VP instructions; maintains manuals for facilities.
• Maintains administrative files and regulatory documentation.

Skills

Secretarial skills

Clerical experience

Meeting coordination

Education

High school diploma or equivalent

Associate's degree in Secretarial Science preferred

Tools

Kronos

Job description

Allied Services in Scranton (Lackawanna County) seeks an Executive Assistant to support the Vice President of SNF Operations and the Administrator. The role covers the Nursing Administration office as designated and performs related duties as needed.

The Executive Assistant will manage secretarial tasks, coordinate meetings, track PTO and personnel records in Kronos, maintain policy manuals, take and circulate minutes, handle purchasing, and draft HR forms for filing.