Administrative Assistant, SNC (FT Days)

Allied Services; Scranton (Lackawanna County); On-site; USD 30,000 - 45,000; Full time

Job summary

A healthcare services provider in Scranton is seeking an experienced Administrative Assistant to support the Nursing Home Administrator with various secretarial duties. The ideal candidate should have a high school diploma or equivalent, and a minimum of three years of relevant experience. Responsibilities include managing correspondence, scheduling meetings, maintaining files, and assisting with personnel records. This role is vital in ensuring efficient operations within the nursing facility.

Qualifications

• High school diploma or equivalent with courses related to secretarial business skills or equivalent required.
• Minimum of three years secretarial experience required.

Responsibilities

• Perform all secretarial duties and clerical activities.
• Prepare and maintain control over correspondence.
• Screen visitors and phone calls.
• Arrange meetings, conferences, and appointments.
• Assist with timecard approvals and payroll reports.
• Maintain personnel files and certifications.
• Inventory, monitor, and order supplies.

Skills

Secretarial skills

Communication skills

Organization

Education

High school diploma or equivalent

Job description

General Summary

Reporting to the AVP, Skilled Nursing Administration, the Administrative Assistant performs all duties which support the work of the Nursing Home Administrator.

Responsibilities

• Perform all secretarial duties and related clerical activities as required by the NHA, for continued operation of the SNC.
• Prepare, compose and maintain control over incoming and outgoing correspondence.
• Screen visitors and telephone calls. Direct unrelated matters to appropriate personnel.
• Arrange meetings and conferences, schedule interviews and appointments, and maintain the business calendar for AVP/Administrator.
• Make arrangements for seminars, hotel reservations, and travel arrangements.
• Assist with maintaining Kronos Dimensions, including nursing and therapy departments / cost centers / transfers / PTO recording as requested.
• Assist with timecard approvals when designated by NHA and create payroll reports for analysis by NHA.
• Maintain personnel files, certifications, licenses, performance appraisals, CPR, physician credentialing, etc. Track and verify personnel licenses and certifications. Provide copies to HR.
• Maintain up-to-date policy and procedure manuals for the administrative office under the oversight of Nursing Home Administrator.
• Attend internal meetings as requested by NHA. Prepare agenda, take minutes, transcribe, and distribute as necessary.
• Inventory, monitor, and order medical and office supplies, submit purchase requisitions, check requests and petty cash receipts as needed.
• Type new and make appropriate revisions to policies and forms, as directed by NHA.
• Maintain all administrative files for internal and external correspondence, including regulatory updates.
• Create and file HR confidential employee forms. Create and send requests to IT for user logins to IT systems.
• Responsible for maintaining records for Department of Health surveys and all other documentation as directed by Nursing Home Administrator.

Qualifications

• High school diploma or equivalent with courses related to secretarial business skills or equivalent required.
• Minimum Of Five (3) Years Secretarial Experience Required.