Senior Executive Assistant to VP of SNF Operations

Allied-Services; Scranton (Lackawanna County); On-site; USD 42,000 - 63,000; Full time

Job summary

Allied-Services is seeking an Executive Assistant to support the Vice President of SNF Operations. The role covers administrative duties for the Nursing Administration office, including calendar management, document control, HR file maintenance, and regulatory updates.

Ideal candidate will have a high school diploma with technical training, an associate degree preferred, and at least five years of clerical experience.

Qualifications

• High school diploma or equivalent with 1 year of technical training required.
• Associate's degree in Secretarial Science preferred.
• Minimum of five years clerical experience preferred.

Responsibilities

• 25% Performs secretarial duties and related clerical activities for the VP, including correspondence and screening visitors/phone calls.
• 25% Coordinates meetings/conferences, schedules interviews and appointments, and maintains VP's calendar.
• 10% Assists with Kronos, including department cost centers, PTO recording, and reporting for admin.
• 5% Maintains personnel files, certifications, licenses, and HR-related documents; provides copies to HR.
• 5% Maintains up-to-date policy and procedure manuals for the administrative office.
• 5% Attends internal meetings; prepares agenda, takes minutes, and distributes notes.
• 5% Submits purchase requisitions, check requests, and petty cash receipts as needed.
• 5% Edits policies and forms; maintains manuals for skilled facilities.
• 5% Maintains administrative files and regulatory updates, internal/external correspondences.
• 5% Creates HR confidential employee forms and coordinates IT access requests.
• 3% Coordinates department mail receipt and dispatching; distributes paychecks.
• 2% Maintains records for Health surveys and other documents as directed.

Skills

Clerical experience

Calendar management

Records management

HR document handling

Kronos administration

Education

High school diploma or equivalent + 1 year technical training

Associate's degree in Secretarial Science preferred

Tools

Kronos

Job description

Allied-Services is seeking an Executive Assistant to support the Vice President of SNF Operations. The role covers administrative duties for the Nursing Administration office, including calendar management, document control, HR file maintenance, and regulatory updates.

Ideal candidate will have a high school diploma with technical training, an associate degree preferred, and at least five years of clerical experience.