Senior Executive Assistant to VP, Global Procurement

Association of Fundraising Professionals (AFP) Silicon Valley Chapter; San Jose (CA); On-site; USD 120,000 - 160,000; Full time

Benefits offered by this job

RSU program

401(k) plan

Comprehensive benefits

Paid vacation

Employee assistance program

Job summary

Western Digital is seeking an experienced executive assistant to support two senior VPs within Global Procurement. You will manage complex calendars across time zones, coordinate domestic and international travel, prepare executive briefing materials, and maintain confidential communications.

Your role includes cross-functional coordination with Finance, Legal, Engineering, Operations, HR, and external suppliers.

Qualifications

• 7+ years of executive assistant or chief of staff-adjacent experience supporting VP-level or above in tech, manufacturing, or supply chain
• Demonstrated ability to support multiple executives with competing priorities
• Basic Microsoft Excel proficiency — pivot tables, XLOOKUP, SUMIFS, dynamic charts, formatting
• Basic PowerPoint proficiency — editing and polishing for C-suite and Board audiences
• Proficiency across Microsoft 365 — Outlook, Teams, SharePoint, Excel, PowerPoint, OneNote
• Strong written and verbal communication with executive-level polish
• Discretion and confidentiality in handling sensitive information
• Experience coordinating across global time zones (APAC, EMEA, Americas)

Responsibilities

• Own and manage complex, multi-time-zone calendars for two VPs, protecting focused work time
• Coordinate global travel, logistics, visas, itineraries, and expense reconciliation
• Prepare briefing materials, pre-reads, and agendas for leadership reviews and exec offsites
• Manage T&E reports with accuracy using Concur or WD-approved platforms
• Draft and route executive communications with clarity and tone
• Maintain confidentiality of supplier negotiations, pricing, and roadmaps
• Lead staff meeting and executive program coordination, including agendas and follow-ups
• Maintain dashboards, org charts, and SharePoint/OneDrive assets
• Onboard new team members and support HR/Finance with hires and org updates
• Produce executive-ready outputs from analytic workflows and budget tracking

Skills

Calendar management

Travel coordination

Executive communication

Discretion & confidentiality

Time-zone coordination

Budget tracking basics

Onboarding support

Tools

Excel

PowerPoint

SharePoint

Concur

MS Teams/Outlook

Job description

Western Digital is seeking an experienced executive assistant to support two senior VPs within Global Procurement. You will manage complex calendars across time zones, coordinate domestic and international travel, prepare executive briefing materials, and maintain confidential communications.

Your role includes cross-functional coordination with Finance, Legal, Engineering, Operations, HR, and external suppliers.