Executive Admin & Operations Coordinator

Western Digital; City of Rochester (NY); On-site; USD 79,000 - 106,000; Full time

Job summary

Western Digital in Rochester is seeking an Administrative Assistant to support multiple Senior Leaders and ensure smooth day-to-day operations within WD's critical quality organization. The role requires exceptional organization, initiative, and the ability to manage competing priorities in a fast-paced environment.

You will handle complex calendars, plan domestic and international travel, assist with expense reporting, procurement tasks, and coordinate executive visits and events, contributing

Qualifications

• High school diploma or equivalent; higher degree preferred.
• 6+ years of related administrative experience.
• Experience supporting multiple senior leaders simultaneously.
• Experience coordinating calendars, travel, and expense reporting.
• Familiarity with procurement and vendor management systems.

Responsibilities

• Manage complex calendars for multiple Senior Leaders.
• Coordinate domestic and international travel per policy.
• Assist with corporate expense reporting and policy compliance.
• Support procurement activities, orders, and deliveries.
• Assist with book/training material orders for team development.
• Provide backup administrative support to colleagues.

Skills

Calendar management

Travel planning

Expense reporting

Procurement systems

Communication

Executive support

Team collaboration

Education

High school diploma

Associate/Bachelor preferred

Tools

Microsoft Office

Corporate travel management systems

Procurement platforms

Job description

Western Digital in Rochester is seeking an Administrative Assistant to support multiple Senior Leaders and ensure smooth day-to-day operations within WD's critical quality organization. The role requires exceptional organization, initiative, and the ability to manage competing priorities in a fast-paced environment.

You will handle complex calendars, plan domestic and international travel, assist with expense reporting, procurement tasks, and coordinate executive visits and events, contributing