Executive Admin & Site Operations Specialist

Western Digital Corporation; Rochester (MN); Hybrid; USD 79,000 - 106,000; Full time

Job summary

Western Digital Corporation in Rochester, NY is seeking an Administrative Assistant to support multiple Senior Leaders and ensure smooth day‑to‑day operations within one of WD's critical quality organizations.

The role requires a highly organized, proactive professional with strong communication skills, calendar management, travel planning, and expense reporting abilities in a dynamic, fast-paced environment.

Qualifications

• High school diploma or equivalent required; degree preferred.
• 6+ years of related administrative experience in a corporate or technical environment.
• Experience supporting multiple senior leaders simultaneously.
• Proven ability to coordinate complex logistics for executive or customer visits.
• Experience managing calendars, travel arrangements, and expense reporting for senior professionals.

Responsibilities

• Manage calendars for multiple Senior Leaders and resolve scheduling conflicts.
• Coordinate domestic and international travel arrangements for Rochester leadership and team members in accordance with company travel policies.
• Assist with corporate expense reporting and policy compliance.
• Support procurement activities using corporate procurement systems, including placing orders.
• Assist with book and training material orders in support of team professional development activities.
• Provide backup administrative support for fellow site administrative staff during out-of-office periods.
• Coordinate logistics for executive, customer, and VIP visits, including meeting room reservations, guest office assignments, catering arrangements, and visitor communications.
• Collaborate with administrative staff at other WD sites to coordinate logistics for visiting executives and cross-site events.
• Assist with on-site video productions or other special projects as requested.
• Actively participate in the Site Activity Committee and coordinate site events and engagement activities.

Skills

Excellent organizational skills

Strong communication skills

Proactive and self-directed

Detail-oriented

Multitasking

Team collaboration

Education

High school diploma

Associate's degree

Bachelor's degree

Tools

Microsoft Office

Travel management systems

Expense reporting systems

Procurement systems

Job description

Western Digital Corporation in Rochester, NY is seeking an Administrative Assistant to support multiple Senior Leaders and ensure smooth day‑to‑day operations within one of WD's critical quality organizations.

The role requires a highly organized, proactive professional with strong communication skills, calendar management, travel planning, and expense reporting abilities in a dynamic, fast-paced environment.