Senior Executive Assistant, Asset Management Leader

BMO U.S.; New York (NY); On-site; USD 55,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Tuition reimbursement

Life insurance

Retirement plans

Job summary

BMO U.S. Executive Assistant role provides high‑level administrative and operational support to the US Head of Global Asset Management. The position handles calendar management, travel, expenses, and confidential correspondence with discretion and independence.

In this role you will coordinate across internal and external stakeholders, improve processes, and support onboarding and events for a growing U.S. Asset Management business. Strong communication and organizational skills are essential.

Qualifications

• Seven or more years of progressively responsible experience supporting senior executives in a complex, fast-paced environment.
• Demonstrated experience managing calendars, travel, meetings, expenses, and executive communications.
• Strong organizational, planning, and prioritization skills with attention to detail.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and ability to build relationships with senior leaders and stakeholders.
• Ability to handle confidential and sensitive information with discretion.
• Proven ability to anticipate needs, work independently, and manage multiple priorities.

Responsibilities

• Manage a complex and frequently changing executive calendar with priority-driven scheduling.
• Coordinate internal and external meetings, logistics, and materials.
• Anticipate conflicts and propose solutions based on business priorities.
• Coordinate domestic and international travel arrangements and itineraries.
• Prepare and process expense reports, invoices, and administrative documents.
• Prepare and organize executive presentations, reports, and correspondence.
• Track follow-ups and action items to ensure timely completion.
• Draft routine communications on behalf of the executive.
• Coordinate leadership meetings, town halls, and stakeholder events.
• Support onboarding and administrative requirements for the office.

Skills

Calendar management

Travel arrangements

Executive communications

Confidentiality

Multitasking

Relationship building

Discretion

Microsoft Office

Detail orientation

Education

Post-secondary education preferred

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Excel

Teams

Job description

BMO U.S. Executive Assistant role provides high‑level administrative and operational support to the US Head of Global Asset Management. The position handles calendar management, travel, expenses, and confidential correspondence with discretion and independence.

In this role you will coordinate across internal and external stakeholders, improve processes, and support onboarding and events for a growing U.S. Asset Management business. Strong communication and organizational skills are essential.