Executive Assistant to the President and Provost

Nebraska Wesleyan University; Lincoln (NE); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Health Insurance

Retirement plan

Five weeks paid time off

Tuition discount for dependents

Job summary

Nebraska Wesleyan University seeks a highly organized Executive Assistant to provide comprehensive support to the President and Provost. This role serves as a strategic partner, coordinating key projects and ensuring follow through on organizational priorities.

This exempt position requires exceptional judgement, professionalism, and strong organizational skills. It reports to the President and Provost and supports the Office of the President and Academic Affairs.

Qualifications

• 3-5+ years of progressively responsible administrative, executive support, or project coordination experience.
• Experience supporting senior leaders, executives, boards, committees or governing bodies.
• Experience managing confidential and sensitive information with discretion.
• Strong written, verbal, and interpersonal skills.
• Strong organizational and project management skills with the ability to manage multiple priorities and deadlines.
• Experience with budgeting, invoice processing, or financial reconciliation.
• Experience coordinating meetings, events and complex administrative processes.
• Supervisory or leadership experience.
• Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, SharePoint, and Teams.

Responsibilities

• Manage President's donor portfolio, including coordinating donor meetings, communications, and follow-up activities.
• Monitor and assist with executive email communications and meeting requests as directed, exercising discretion and sound judgement.
• Review, code, route and process invoices for approval and payment.
• Manage budgets for assigned academic colleges.
• Administer contracts for part-time faculty appointments and overload assignments for full-time faculty.
• Support major institutional events including Opening Week, Matriculation Convocation, Student Research Symposium, Commencement, and other special events.
• Provide administrative support for the Board of Governors including meeting preparation.
• Provide administrative support to the Associate Provost, Academic Deans and Chief of Staff.
• Coordinate administrative support for academic committees.
• Supervise and mentor administrative assistant.
• Ensure smooth day-to-day office operations and foster a positive, service-oriented environment.

Skills

Executive support

Board/committee coordination

Discretion with confidential info

Written and verbal communication

Organizational and project management

Budgeting and invoicing

Meeting and event coordination

Supervisory experience

Microsoft 365 proficiency

Cross-functional coordination

Tools

SharePoint

Teams

Job description

Nebraska Wesleyan University seeks a highly organized, detail-oriented, and adaptable Executive Assistant to provide comprehensive support to the President and Provost. This pivotal role serves as a strategic partner who provides high-level executive support, coordinates key projects, and ensures follow through on organizational priorities.

This ideal candidate is proactive, flexible, and skilled at managing multiple tasks in a fast-paced environment. This role requires exceptional judgement, professionalism, direction, organizational skills, and the ability to anticipate needs in a dynamic environment. This exempt position reports to the President and Provost.

Department Office of the President; Academic Affairs Office

Key Responsibilities

• Manage President's donor portfolio, including coordinating donor meetings, communications, and follow-up activities;
• Monitor and assist with executive email communications and meeting requests as directed, exercising discretion and sound judgement;
• Review, code, route and process invoices for approval and payment;
• Manage budgets for assigned academic colleges;
• Administer contracts for part-time faculty appointments and overload assignments for full-time faculty;
• Support major institutional events including Opening Week, Matriculation Convocation, Student Research Symposium, Commencement, and other special events;
• Provide administrative support for the Board of Governors including meeting preparation;
• Provide administrative support to the Associate Provost, Academic Deans and Chief of Staff;
• Coordinate administrative support for academic committees;
• Supervise and mentor administrative assistant;
• Ensure smooth day-to-day office operations and foster a positive, service-oriented environment.

Required Qualifications

• 3-5+ years of progressively responsible administrative, executive support, or project coordination experience
• Experience supporting senior leaders, executives, boards, committees or governing bodies
• Experience managing confidential and sensitive information with discretion
• Strong written, verbal, and interpersonal skills
• Strong organizational and project management skills with the ability to manage multiple priorities and deadlines
• Experience with budgeting, invoice processing, or financial reconciliation
• Experience coordinating meetings, events and complex administrative processes
• Supervisory or leadership experience
• Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, SharePoint, and Teams

Experience in higher education or supporting senior leadership is preferred, however, candidates with demonstrated success in high-demand administrative roles requiring similar levels of organization, discretion, and multitasking are strongly encouraged to apply.

Salary and Benefits

NWU offers a competitive wage and comprehensive benefits plan including Health Insurance, Life Insurance, Disability benefits, Retirement, five weeks of paid time off per year with vacation and holidays, and 100% tuition discount for dependents after one year of service.

DOE/Q