Executive Assistant to the Provost - Admin Partner

Cincinnati State; Cincinnati (OH); On-site; USD 50,000 - 61,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid holidays and generous leave

Tuition Reimbursement

Job summary

Cincinnati State in Cincinnati, OH is seeking an Executive Assistant to the Provost to provide high-level administrative support to the Provost and Office of Academic Affairs. You will manage calendars, coordinate meetings, prepare materials, and handle confidential information to help initiatives progress.

The role requires strong written and verbal communication, discretion, and the ability to work with college leaders, faculty, and external partners.

Qualifications

• Associate degree or equivalent; experience in executive offices preferred.
• 3+ years of administrative support, supporting senior leaders or complex offices.
• Experience managing calendars, meetings, and confidential information.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and collaboration tools.

Responsibilities

• Provide direct executive-level administrative support to the Provost and Academic Affairs.
• Manage calendars, schedule appointments, coordinate meetings, and prepare materials.
• Coordinate complex meeting logistics with college leaders and external partners.
• Serve as liaison to internal and external stakeholders with professional communication.
• Prepare and distribute documents, reports, and agendas for Academic Affairs initiatives.
• Support accreditation, program reviews, and regulatory submissions with organized evidence.
• Coordinate travel, purchasing, and budget-related administrative tasks.
• Maintain confidential records and ensure compliance with policies.

Skills

Calendar management

Meeting coordination

Discretion/confidentiality

Microsoft Office Suite

Communication skills

Document preparation

Travel coordination

Cross-functional collaboration

Education

Associate degree in office administration or related field

Bachelor's degree preferred

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

OneDrive

SharePoint

Colleague ERP

Job description

Cincinnati State in Cincinnati, OH is seeking an Executive Assistant to the Provost to provide high-level administrative support to the Provost and Office of Academic Affairs. You will manage calendars, coordinate meetings, prepare materials, and handle confidential information to help initiatives progress.

The role requires strong written and verbal communication, discretion, and the ability to work with college leaders, faculty, and external partners.