Senior Executive Admin for Academic Policy & Curriculum

Carleton; Northfield (MN); On-site; USD 40,000 - 41,000; Full time

Benefits offered by this job

403(b) retirement plan

Paid time off

Holidays and extended break benefits

Job summary

Carleton College in Northfield, Minnesota seeks a Senior Administrative Assistant to the Associate Provost. This full-time role provides comprehensive support to the Provost Office and the Associate Provost who oversees academic policy and curriculum.

The position involves coordinating meetings, maintaining confidential files, processing fellowships, exams, and committees, and assisting with commencement and events throughout the academic year.

Qualifications

• An associate's degree plus 3-5 years of directly related prior experience is required.
• Successful experience as an administrative assistant with a broad scope of responsibilities is required.
• Must have the ability to set priorities, work on multiple projects, communicate courteously, and maintain confidentiality.
• Two to three years of college or equivalent specialized training and experience combination is necessary.
• Excellent computer, grammar, organizational, and multi-tasking skills are essential.
• Must understand and follow written and oral work instructions, operations, safety procedures, and hazardous labels.

Responsibilities

• Office Support: Provide daily support for the Associate Provost and the Provost. Schedule meetings and maintain files.
• Academic Integrity: Work with Provost/Dean to handle integrity cases; organize meetings and track results.
• ASC: Schedule and attend ASC meetings; coordinate catering as requested.
• ECC Support: Take, prepare, and distribute ECC minutes; post agendas and minutes online.
• Student Fellowships: Administer Carleton-funded fellowships; schedule committees and update pages.
• Self-scheduled Exams: Organize exams process; hire proctors and coordinate HR on proctor pay.
• Commencement: Coordinate logistics with various offices; manage seating and diploma order.
• Event Support: Provide logistical support for events; manage resources and communication.
• Language Proficiency: Collect self-assessments; coordinate testers and notify relevant offices.
• Language Petition: Manage Language Requirement petitions and committee reviews twice a term.
• Faculty Track: Schedule interviews for visiting candidates; summarize exit interviews.
• Syllabi: Collect and maintain syllabi for courses.
• Calendars: Maintain Provost calendars; post current calendar online.
• Honors: Manage nominations and payments for distinguished academic prizes.

Skills

Administration

Communication

Multi-tasking

Confidentiality

Prioritization

Education

Associate's degree

College training

Job description

Carleton College in Northfield, Minnesota seeks a Senior Administrative Assistant to the Associate Provost. This full-time role provides comprehensive support to the Provost Office and the Associate Provost who oversees academic policy and curriculum.

The position involves coordinating meetings, maintaining confidential files, processing fellowships, exams, and committees, and assisting with commencement and events throughout the academic year.