Executive Admin Lead for Academic Policy & Provost Office

Carleton College; Northfield (MN); On-site; USD 82,436,000 - 85,103,000; Full time

Benefits offered by this job

403(b) retirement plan

Medical, dental, vision, life anddisb.

Paid time off

Employee Assistance Program

Dependent tuition program

Job summary

Carleton College is seeking a Senior Administrative Assistant to the Associate Provost in Northfield, MN. This full-time role provides essential administrative support to the Provost Office, focusing on academic policy, curriculum, and campus operations.

The position involves coordinating committees, managing exams and fellowships, and supporting commencement and language programs. Competitive benefits accompany a long-standing private liberal arts college environment.

Qualifications

• Associate's degree plus 3-5 years of directly related experience required.
• Experience as an administrative assistant with broad responsibilities required.
• Ability to set priorities, manage multiple projects, and maintain confidentiality.
• Two to three years of college or equivalent training and experience required.
• Strong computer, grammar, organizational, and multitasking skills essential.

Responsibilities

• Provide daily administrative support for the Associate Provost and the Provost.
• Schedule meetings, draft routine correspondence, and maintain files.
• Support academic integrity cases with the Associate Provost and Associate Dean of Students.
• Coordinate ASC meetings, minutes, and communications.
• Take and post ECC meeting minutes; manage agendas.
• Support Director of Student Fellowships; track and update webpages.
• Organize self-scheduled exams; hire and schedule proctors; coordinate HR.
• Collaborate on commencement logistics and event staffing.
• Collect language proficiency self-assessments and petitions.
• Coordinate petitions for Language Requirement Exemption Committee.
• Schedule interviews for visiting non-tenure faculty; conduct exit interviews.
• Maintain syllabi; coordinate calendars with Registrar’s Office.
• Identify annual Distinguished Academic Honors recipients and coordinate payments.

Skills

Administrative skills

Prioritization & multitasking

Communication & confidentiality

Grammar & organization

Education

Associate's degree + 3-5 years experience

Two to three years college/training

Job description

Carleton College is seeking a Senior Administrative Assistant to the Associate Provost in Northfield, MN. This full-time role provides essential administrative support to the Provost Office, focusing on academic policy, curriculum, and campus operations.

The position involves coordinating committees, managing exams and fellowships, and supporting commencement and language programs. Competitive benefits accompany a long-standing private liberal arts college environment.