Senior Executive Assistant to the President

Stella Maris Inc; Baltimore (MD); On-site; USD 80,000 - 144,000; Full time

Benefits offered by this job

Health benefits

401(k) retirement plan

PTO and holidays

Tuition reimbursement

Mental health resources

Disability benefits

Discounts on insurance and plans

Rewards & Recognition program

Job summary

Mercy Medical Center is seeking a Senior Executive Assistant to the President to provide high-level administrative support to the President & CEO and the Executive Vice President. This role includes managing calendars, arranging meetings, and supporting board activities within a mission-driven healthcare environment.

The candidate will be a key liaison for internal and external stakeholders, handling communications professionally and ensuring smooth operations of the Executive Suite.

Qualifications

• Must possess a high school diploma or GED, college degree preferred.
• 3-5 years of executive-level administrative support experience, preferably for a CEO or similar role.
• Must be fully proficient in the Microsoft Office Suite.

Responsibilities

• Manage complex calendars in Outlook and coordinate meetings.
• Coordinate and support monthly Board of Director and other committee meetings.
• Serve as the primary point of contact by answering and directing calls and emails in a prompt and courteous manner.
• Oversee day-to-day operations of the Executive Suite like ordering office supplies, managing facilities requests, opening and reviewing mail, and preparing for meetings.
• Preparing invoice payments.

Skills

Executive support

Calendar management

Customer service

Education

High school diploma or GED

College degree preferred

Tools

Microsoft Office Suite

Outlook

Job description

Summary

Join our Team at Mercy Medical Center - Now Hiring a Senior Executive Assistant to the President!

Mercy Medical Center is honored to be recognized by Newsweek as one of America's Most Trustworthy Companies for three consecutive years (2023-2025) and as one of America's Greatest Workplaces for Women in 2025. Additionally, we are proud to be a multi-time recipient of Forbes' America's Best Midsize Employers award, most recently in 2025.

As a hospital founded by the Sisters of Mercy, we offer a supportive and empowering environment where dedicated medical professionals thrive. If you're passionate about making a meaningful impact through your work and contributing to a mission of compassionate care, we invite you to apply today and join our Mercy family.

Responsibilities

The Senior Executive Assistant to the President supports the President & CEO and the Executive Vice President. They are responsible for assisting in the smooth operation of the Executive Suite and providing high-level administrative support to members of the Executive Team through performance of such duties as:

• Managing complex calendars in Outlook and coordinating meetings
• Coordinate and support monthly Board of Director and other committee meetings
• Serve as the primary point of contact by answering and directing calls and emails in a prompt and courteous manner
• Oversee day-to-day operations of the Executive Suite like ordering office supplies, managing facilities requests, opening and reviewing mail, and preparing for meetings
• Preparing invoice payments

As a key representative of Mercy and the Executive Team, the Senior Executive Assistant to the President is often the first point of contact for internal and external stakeholders. The successful candidate will demonstrate professionalism, adaptability, and a commitment to providing exceptional support while representing Mercy’s values and mission.

Requirements

• Must possess a high school diploma or GED, college degree preferred
• 3-5 years of executive-level administrative support experience, preferably for a CEO or similar role
• Must be fully proficient in the Microsoft Office Suite

Min

USD $38.58/Hr.

Max

USD $69.44/Hr.

Salary Information

Compensation decisions are made in alignment with internal equity, role scope, and market data to ensure fair and consistent pay practices. Most new hires are typically placed within the lower to mid-portion of the range; offers above that level are reserved for candidates with advanced or highly specialized qualifications.

Benefits

Benefits Eligibility is based on your scheduled FTE status and Job Category

• Competitive health, prescription, vision and dental benefits & wellness credit for eligible employees
• 403(b) retirement plan with generous company match and “catch up” provision
• Paid Time Off (PTO) & company paid holidays
• Tuition reimbursement
• Mental Health resources and other employee related wellness opportunities through our Employee Assistance Program
• Employer paid Short & Long Term Disability benefits for eligible employees
• Voluntary Benefits
• Discounts on auto & home insurance and Verizon plans
• Mercy’s Rewards & Recognition Program rewarding employees for going above and beyond in living Mercy’s Mission and Values

EEO Statement

Mercy Health Services is sponsored by the Sisters of Mercy. We are an Equal Opportunity Employer (EEO) recruiting talent for Mercy Health Services, which serves the greater Baltimore Metro and surrounding Maryland areas.