Senior Executive Assistant to the Leadership Team

Meadeengineeringinc; Tempe (AZ); On-site; USD 75,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Disability coverage

Job summary

Meade Engineering is seeking an experienced Executive Assistant to deliver high-level support to our Executive Leadership Team. This hands-on role requires organization, discretion, and the ability to anticipate executive needs in a fast-paced design and engineering environment.

You will manage complex calendars, prepare meetings, craft presentations, handle travel and expense reporting, and coordinate cross-functional projects while maintaining confidentiality and high professional standards.

Qualifications

• 5+ years supporting senior executives in a high-demand environment.
• Strong organizational, multitasking, and problem-solving skills.
• Excellent written and verbal communication.
• Discretion, professionalism, and confidentiality.
• Experience handling executive correspondence and calendars.
• Experience in engineering, construction, or consulting firms is a plus.

Responsibilities

• Provide high-level administrative support to multiple members of the executive leadership team.
• Own complex calendars and meeting logistics with minimal guidance.
• Prepare executive team for meetings by coordinating agendas, meeting rooms, materials, and relevant context.
• Supporting executive-level meetings, including notetaking and follow-up on action items.
• Develop and craft high-impact executive-level presentations, conduct in-depth research, and compile accurate and polished reports.
• Manage office and personal tasks, including expense reporting, travel coordination, document organization, special projects, and related administrative tasks.
• Support cross-functional projects that require coordination across leaders and departments.
• Collaborate with other administrative support to oversee office organization, including ensuring workspaces are well-prepared for executive use.
• All other duties as assigned.

Skills

Executive support

Calendar management

Multitasking

Communication

Discretion

Tools

PowerPoint

Microsoft Office

Job description

Meade Engineering is seeking an experienced Executive Assistant to deliver high-level support to our Executive Leadership Team. This hands-on role requires organization, discretion, and the ability to anticipate executive needs in a fast-paced design and engineering environment.

You will manage complex calendars, prepare meetings, craft presentations, handle travel and expense reporting, and coordinate cross-functional projects while maintaining confidentiality and high professional standards.