Senior Executive Assistant to the CEO

People Science; United States; Hybrid; USD 55,000 - 75,000; Full time

Job summary

People Science is seeking an experienced Executive Administrative Assistant to support our CEO and leadership team. The role involves managing calendars, coordinating travel, handling client communications, and coordinating contracts and business documents.

The ideal candidate has 5+ years in an executive-support capacity, with strong organizational, proofreading, and independent-working skills. This hybrid NJ-based position offers a dynamic environment and close collaboration with senior

Qualifications

• Minimum of 5 years executive assistant or senior administrative experience.
• Experience supporting a CEO, founder, or senior executive preferred.
• Excellent organizational, calendar-management, and communication skills.
• Strong attention to detail and proofreading skills.
• Proactive, resourceful, and able to work independently.
• Discretion with confidential information.
• Able to stay calm when priorities shift.
• Familiar with Microsoft Office, Google Workspace, and e-signature platforms.

Responsibilities

• Provide direct day-to-day support to our CEO and leadership team.
• Manage executive calendars, meetings, client lunches, and scheduling.
• Coordinate travel and companywide meetings as needed.
• Handle outreach and follow-up on behalf of the CEO.
• Prepare, proofread, and coordinate contracts and business documents.
• Work with our external accounting firm, vendors, and other business partners.
• Track priorities, action items, contracts, and follow-ups.
• Assist with proposals, RFPs, client business reviews, research, and special projects.
• Help keep executive and company information organized and moving forward.

Skills

Executive support

Calendar management

Communication

Attention to detail

Independent worker

Discretion

Adaptability

Microsoft Office

Tools

Microsoft Office

Google Workspace

DocuSign / e-signature

Job description

People Science is seeking an experienced Executive Administrative Assistant to support our CEO and leadership team. The role involves managing calendars, coordinating travel, handling client communications, and coordinating contracts and business documents.

The ideal candidate has 5+ years in an executive-support capacity, with strong organizational, proofreading, and independent-working skills. This hybrid NJ-based position offers a dynamic environment and close collaboration with senior