Executive Administrative Assistant

People Science; United States; Hybrid; USD 55,000 - 75,000; Full time

Job summary

People Science is seeking an experienced Executive Administrative Assistant to support our CEO and leadership team. The role involves managing calendars, coordinating travel, handling client communications, and coordinating contracts and business documents.

The ideal candidate has 5+ years in an executive-support capacity, with strong organizational, proofreading, and independent-working skills. This hybrid NJ-based position offers a dynamic environment and close collaboration with senior

Qualifications

• Minimum of 5 years executive assistant or senior administrative experience.
• Experience supporting a CEO, founder, or senior executive preferred.
• Excellent organizational, calendar-management, and communication skills.
• Strong attention to detail and proofreading skills.
• Proactive, resourceful, and able to work independently.
• Discretion with confidential information.
• Able to stay calm when priorities shift.
• Familiar with Microsoft Office, Google Workspace, and e-signature platforms.

Responsibilities

• Provide direct day-to-day support to our CEO and leadership team.
• Manage executive calendars, meetings, client lunches, and scheduling.
• Coordinate travel and companywide meetings as needed.
• Handle outreach and follow-up on behalf of the CEO.
• Prepare, proofread, and coordinate contracts and business documents.
• Work with our external accounting firm, vendors, and other business partners.
• Track priorities, action items, contracts, and follow-ups.
• Assist with proposals, RFPs, client business reviews, research, and special projects.
• Help keep executive and company information organized and moving forward.

Skills

Executive support

Calendar management

Communication

Attention to detail

Independent worker

Discretion

Adaptability

Microsoft Office

Tools

Microsoft Office

Google Workspace

DocuSign / e-signature

Job description

We’re Hiring: Executive Administrative Assistant | People Science

People Science, a Recruitment Process Outsourcing (RPO) and talent acquisition organization with 30 years in the industry, is looking for an experienced Executive Administrative Assistant to directly support our CEO and leadership team.

This is a great opportunity for someone who loves keeping things organized, anticipating what’s needed next, and being the person who helps keep a busy leadership team moving forward.

What You’ll Do

• Provide direct day-to-day support to our CEO and leadership team


• Manage executive calendars, meetings, client lunches, and scheduling


• Coordinate travel and companywide meetings as needed


• Handle outreach and follow-up on behalf of the CEO


• Prepare, proofread, and coordinate contracts and business documents


• Work with our external accounting firm, vendors, and other business partners


• Track priorities, action items, contracts, and follow-ups


• Assist with proposals, RFPs, client business reviews, research, and special projects


• Help keep executive and company information organized and moving forward

What We’re Looking For

• Minimum of 5 years Previous Executive Assistant or senior-level administrative experience


• Experience supporting a CEO, founder, or senior executive preferred


• Excellent organizational, calendar-management, and communication skills


• Strong attention to detail and proofreading skills


• Someone who is proactive, resourceful, and comfortable working independently


• Strong judgment and discretion when handling confidential information


• A quick learner who can stay calm and organized when priorities shift


• Comfortable with Microsoft Office, Google Workspace, electronic signature platforms, and everyday business technology

Position Details

Full-Time | Monday–Friday
Hybrid onsite work at our Spring Lake, NJ office

This position reports directly to our CEO & Founder and works closely with the People Science leadership team.

At People Science, we’ve spent 30 years helping organizations solve complex recruiting and talent acquisition challenges. We’re looking for someone who wants to become a trusted partner to our leadership team and play an important role in keeping our business organized, connected, and moving forward.